Exhibitor s booklet DSE Fair Lyngby 2015

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1 Exhibitor s booklet DSE Fair Lyngby 2015 Get the Danish and English version as pdf on Hent den danske og engelske version som pdf på

2 Contents Dear exhibitor at DSE Fair Lyngby What is DSE Fair Lyngby? 2 Deadlines 3 Information concerning fair stands 4 The fair area physical conditions Rules for stand set-up and take-down Electricity and internet Storage of stand materials Distribution of materials The fair stand Miscellaneous Rent of stand equipment and elements Practical information 6 Time schedule for the fair days Catering Security The Fair Dinner Facilities Company hosts Addresses 7 Company Presentation 8 Map of the fair areas 9 The Fair Catalog 10 Job Bank 12

3 Exhibitor s booklet DSE Fair Lyngby Dear exhibitor at DSE Fair Lyngby 2015 First of all I am happy to welcome you to DSE Fair Lyngby 2015 the absolute largest job and career fair in Denmark! The preparations for the fair is fully under way, why we send you this exhibitor s booklet which contains everything you need to know as an exhibitor at the fair. It includes deadlines and important dates, guidelines for set-up and removal of your fair stand, practical information about catering and parking, and a map of the fair areas. Find important deadlines on page 3. I strongly suggest that you read and understand this booklet in its entirety since it answers all the most frequently asked questions you may have regarding your participation. Should you have questions not covered by this booklet, you are of course always welcome to contact us. We are proud to be known for our high level of service in connection with our fairs. We are an organization of voluntary students, who also need to take care of their education. Therefore it will not always be possible to reach a given person if you call us. If you need to contact a specific person I will recommend sending an . It is crucial that we receive the information we need from you in time in order to make the planning of the fair smooth and to avoid any inconveniences for you during the fair. DSE Fair Lyngby 2015 takes place March 25 26, at the Technical University of Denmark in Lyngby, approximately 10 km north of Copenhagen. As always, the number of participating companies is high and we expect lots of visitors. The opportunity for company presentations are returning this year. Read about it on page 8. I hope that you will enjoy the fair and make good use of the opportunity to speak with lots of qualified engineering students and graduates from all over the country, and I look forward to visit you at your stand. See you at DSE Fair Lyngby 2015! Pernille Rehné Jensen Chairman Students Business Relations

4 4 Exhibitor s booklet DSE Fair Lyngby What is DSE Fair Lyngby? DSE Fair Lyngby is the largest job and career fair in Denmark with around 10,000 visitors and more than 135 participating companies and organizations in one location. The fair is arranged by Students Business Relations (De Studerendes Erhvervskontakt, DSE) and takes place two days each spring at the Technical University of Denmark (DTU). The companies attending the fair get a unique chance to promote themselves in an effective way for the next generation of engineers, both at their own stand, through job postings in the DSE Fair Job Bank, and by hosting a company presentation during the fair. The students use the fair to learn about possibilities for employment, internships, trainee programs, bachelor s and master s projects, and to get answers to concrete questions concerning your company. Besides the students studying at DTU in Lyngby and Ballerup, students from Lunds Tekniska Högskola (LTH), Aalborg University Denmark (AAU), University of Copenhagen (KU), University of Southern Denmark (SDU) and other engineering colleges in Denmark will also be visiting the fair. DSE offers free transport to students at the above-mentioned institutions.

5 Exhibitor s booklet DSE Fair Lyngby Deadlines Friday December 19, 2014 Material for the fair catalog including advertisement. See page for more information. Registration deadline for Company Presentation. Wednesday February 18, 2015 Submission of electrical requirements for your stand. Submission of breakfast and lunch buffet requirements. See page 4 and 6 for more information. Monday March 16, 2015 Send your job adverts to the fair Job Bank. See page 12 for more information. Tuesday March 24, 2015 Set-up of stand on your fair area in the period 10:00 20:00. Wednesday March 25, 2015 First day of the fair the fair is open in the period 10:00 17:00. Evening event: fair dinner for exhibitors and DSE members. Thursday March 26, 2015 Second day of the fair the fair is open in the period 10:00 16:00. The stands can be taken down after the fair is closed at 16:00. All stand elements have to be removed no later than 19:00. Please ensure your stand builder can meet this deadline.

6 6 Exhibitor s booklet DSE Fair Lyngby Information concerning fair stands The fair area physical conditions The Hall The Foyer S-huset Oticon The Tent Floor conditions Clearance height Entrance doors Max. load Parquet floor 4.0 m h x w: 2.0 m x 2.0 m 500 kg/m² with carpet Tiles with 2.85 m h x w: 2.0 m x 2.0 m 500 kg/m² carpet (through the Hall) Concrete floor 2.9 m h x w: 2.0 m x 1.8 m 500 kg/m² with carpet Concrete floor 3.0 m h x w: 2.3 m x 1.9 m 500 kg/m² with carpet Leveled floor 2.6 m h x w: 2.0 m x 1.68 m 500 kg/m² with carpet Rules for stand set-up and take-down Set-up of the stands takes place Tuesday March 24, 2015 in the period 10:00 20:00. Take-down of the stands takes place Thursday March 26, 2015 in the period 16:00 19:00. Set-up and take-down may under no circumstances take place outside the given time periods. When the fair ends Thursday all stand material must be removed unless otherwise agreed with DSE. Pallet jacks can be used on the fair areas provided that the total weight does not exceed 350 kg. In the Tent only pallet jacks with rubber wheels are allowed. In general, DSE does not lend out pallet jacks. On a limited basis, DSE offers to lend pushcarts for transportation of equipment. Exhibitors may not under any circumstances fix objects to the floor, wall or ceiling, or cut into the floor carpet. DSE will hold the exhibitor responsible for any damages caused. DSE does not lend out any tools for set-up and take-down of stands. Some stand can exceed the clearance height depending on their location. If you whish to use this opportunity, it is important that you get your stand approved by DSE before the set-up. If you fail to do this, Because of fire safety rules, stands must not exceed the allocated floor area, nor may stand material be placed outside the stand. Contact DSE if you wish to set up particular heavy elements, or have questions to the above. Electricity and internet Electricity requirements have to be provided on salg.studerende.dk no later than February 18, 2015 to ensure that we can match your needs. DSE provides a standard three-socket power strip to every stand. If more than three appliances have to be powered, you must bring additional power strips yourself. 400 V electricity (CEE-plugs) can be provided if ordered in time on salg.studerende.dk. DSE provides a single network cable to every stand. If more than one device have to be connected, please bring along a standard network switch. Exhibitors may not make any changes to the installations (electricity and network) provided by DSE.

7 Exhibitor s booklet DSE Fair Lyngby Storage of stand materials Upon request, DSE will arrange for storage of a limited amount of stand material (e.g. stand packaging, flight cases) during the fair. The material will be stored unattended and at the exhibitor s own risk. Any damage to the stored material will have to be compensated by the exhibitor s own insurance company. Be aware that it is not possible to access the stored material during the fair. Distribution of materials Handing out material to visitors of the fair is only allowed from exhibitor s own stand area. Placement of any objects outside of the stand area must be pre-approved by DSE. The fair stand For the sake of other exhibitors, DSE reserves the right to demand noise reduction of particular noisy equipment, whether the noise is acoustic, electrical or magnetic. Because of fire safety rules, and to improve the flow of visitors in the fair areas, the stand and stand elements must be kept within exhibitor s own stand area. DSE reserves the right to move any stand elements that is not within the exhibitor s own stand area. The fair stand must be manned at all times during the opening hours of the fair. Miscellaneous DSE provides soft drinks, water, coffee, tea, fruit and other refreshments to company representatives during the fair. This is included in the participation fee. After the fair none of this should be removed from the fair area. It is not allowed to keep or serve any kind of alcohol on the fair stands. Rent of stand equipment and elements DSE only provides a space to set up the stands. The exhibitor must bring all stand materials such as walls, chairs, tables, roll-ups, lights, etc. If you need to rent chairs or tables, we d like to refer you to our business partner: BEDST TIL FEST (+45) LJ-Udstillinger cooperates with DSE in delevering fair stand elements for exhibitors during DSE Fair Lyngby If interested, please contact us for a non-binding offer: Michael Jepsen (+45) LJ-Udstillinger can also be found online at

8 8 Exhibitor s booklet DSE Fair Lyngby Practical information Time schedule for the fair days Tuesday March 24 10:00 20:00 Establishment of the fair areas Set up of the stands Test of the AV-equipment Wednesday March 25 09:00 10:00 Breakfast buffet 10:00 Opening of the fair 11:00 Welcome speeches in the Tent 11:00 15:00 Virksomhedsforedrag 11:30 14:00 Lunch buffet 17:00 Closing of the fair 19:00 Evening event Thursday March 26 09:00 10:00 Breakfast buffet 10:00 Opening of the fair 11:00 15:00 Virksomhedsforedrag 11:30 14:00 Lunch buffet 16:00 Closing of the fair 16:00 19:00 Take-down of stands Catering Breakfast buffet Both days of the fair 9:00 10:00 in Glassalen in the cafeteria. Lunch buffet Both days of the fair 11:30 14:00 in Glassalen in the cafeteria. The breakfast buffet and the lunch buffet is included in the participation fee regardless the number of company representatives. A prerequisite however is to sign up at salg.studerende.dk no later than February 18, Here we request the number of company representatives who will attend breakfast and lunch both days. Security Between set-up and take-down of the fair, the fair areas will be under constant supervision. The night between Tuesday and Wednesday, and the night between Wednesday and Thursday, the fair areas will be locked and guards will patrol all night. The Fair Dinner DSE arranges its traditional evening event Wednesday March 25, for company representatives, company hosts, and members of DSE to celebrate a successful first day of the fair. The venue will be Wallmans Dinnershow this year. More information including invitations will be sent out separately.

9 Exhibitor s booklet DSE Fair Lyngby Facilities ATM A Danske Bank ATM can be found in building 101, entrance A. Parking There is limited parking in front of and behind building 101. Additional parking can be found west of Knuth-Winterfeldts Allé; please see the map on page 9. Taxi Taxa Nord Phone: (+45) The is a taxi queue in fron of building 101 near entrance A. DSE can assist in ordering a cab. Contact a DSE member in one of DSE s info stands. Company hosts A company host is a volunteer DTU student, who assists the companies during the fair. Each company will be assigned one company host, who can answer questions and assist the company in other ways during the fair. Your company host will introduce him-/herself to your company representatives at the beginning of the fair. Addresses DSE Fair Lyngby 2014 takes place at Technical University of Denmark Anker Engelunds Vej 1, 101 DK-2800 Kgs. Lyngby The DSE Lyngby office De Studerendes Erhvervskontakt Anker Engelunds Vej 1, 101E DK-2800 Kgs. Lyngby Phone: (+45)

10 10 Exhibitor s booklet DSE Fair Lyngby Company Presentations During the fair you have the opportunity to do a presentation of your company. The presentations are a great way to give a group of students a deeper introduction to your company through a talk for a maximum of 45 minutes including questions. Our experience is that between 5 and 45 students show up for the presentations with an average of 15 students. To increase awareness of your presentation we recommend that you mention it in your information page in the catalog, that you give the talk a compelling title, and that you bring interesting draws. Practical information The presentations take places in DTU s beautiful conference center. The schedule of the talks will be shown on info displays and posters throughout the fair area. AV equipment The conference rooms are equipped with a projector. Please bring your own laptop. It is recommended that you test the equipment before the presentation. Your company host can help get access to the conference rooms. Sign up. Please sign up at no later than December 19, 2014, if your company wants to do a presentation. The number of spots are limited, and will be allotted on a first-come, first-served basis

11 Exhibitor s booklet DSE Fair Lyngby Map of the fair areas Oticon Knuth-Wintherfeldts Allé D Glassalen Building 101 Company Presentations E S-huset The Foyer The Hall Job Bank A B The Tent Anker Engelunds Vej DSE reserves the right to change design and allocation of the stands in the final stand plan. Changes will be announced in good time.

12 12 Exhibitor s booklet DSE Fair Lyngby The fair catalog For your pages in the fair catalog we need from you a logo, an advertisement page and other information about your company no later than the December 18, The fair catalog is in English The common written language in the catalog will again this year be English. We suggest that text and image advertisements submitted by the company follow our example, but the decision is left up to the company. Environmentally friendly Our catalog will be printed on environmentally friendly paper. The design of the catalog will complement this as much as possible. Information page The information page contains your logo, a bar with quick facts about the company, a longer text (maximum 2000 keystrokes), and your website address. The company logo should be vector format (EPS, AI, PDF) or high resolution PNG, TIFF or JPEG (at least 800 pixels wide). This year the quick facts bar contains the number of employees in Denmark and worldwide, fields of study relevant to you, and which job opportunities you offer. Please note that the fields of study have been updated. The contents of the longer text is for you to choose but will typically contain a short introduction of the company, what you seek in potential employees and why the students should visit your stand in particular. The data can be filled in online on salg.studerende.dk. Advertisement page The advertisement must have the dimensions 168 mm x 210 mm upright size with a bleed of at least 5 mm. All important information should be within 15 mm from the left side and 5 mm from the right side, to ensure legibility. All pictures should be provided in CMYK, and bitmap pictures should have a resolution of at least 300 dpi. Send advertisement and logo to Everything must be delivered to DSE no later than the December 19, 2014 DSE reserves the right to leave out the catalog pages from a company if an exceeded deadline would otherwise delay catalog production. When all material is received we will set up your company catalog page and send you a digital version for proofreading. The proofreading continues until mid-january Please direct any questions concerning the catalog to

13 Exhibitor s booklet DSE Fair Lyngby Deadline December 19, 2014 Logo Allowed file formats Vector graphics: EPS, AI, PDF Bitmap (min. 800 pixels wide): JPEG, PNG, TIFF Color model CMYK Send to Advertisement Allowed file formats PDF Resolution Min. 300 dpi (right-hand Color model CMYK page) Dimensions 168 mm x 210 mm upright size Bleed 5 mm Margin Left: 15 mm for important info or text Right: 5 mm for important info or text Send to Left-hand Data entry salg.studerende.dk (log in and follow link) page Max. keypresses ~2000 An example of a company page Min. 15 mm Min. 5 mm The Tent Stand 78 Employees Field of study Civil Construction Mechanical Design Management Export Energy Electro Physics Medico Space Mathematics Software Communication Chemistry Biotechnology Environmental Food Tech We seek B.Sc. M.Sc. Ph.D. Student Help We offer Internship Graduate Prog. Work Abroad Master Thesis Projects De Studerendes Erhvervskontakt Om DSE De Studerendes Erhvervskontakt, DSE, er en selvstændig, upolitisk og økonomisk uafhængig studenterforening repræsenteret på Danmarks Tekniske Universitet og Aalborg Universitet, hvilket gør, at vi når ud til samtlige civilingeniørstuderende samt de fleste diplomingeniørstuderende i Danmark. Endvidere har vi tæt kontakt til DSR repræsentanter på landets ingeniørhøjskoler. Foreningens formål er at formidle kontakt imellem de studerende og erhvervslivet for på den måde at skabe en dialog, der gør det muligt for begge parter at holde sig orienteret om udviklingen indenfor hinandens områder. Dette gøres gennem studierelevante virksomhedspræsentationer kaldet Fokusaftener, virksomhedshåndbogen Pejling samt de to karrieremesser: DSE Messe Aalborg og DSE Messe Lyngby Danmarks største job- og karrieremesse. For de studerende er DSE s produkter en mulighed for at knytte kontakter i erhvervslivet. For virksomheder er der mulighed for at profilere virksomheden over for studerende for derved at tiltrække interesserede til projekter, praktik samt jobs. DSE s Historie Vi startede med at udvikle Pejling, for at give studerende bedre kendskab til det virkelige liv udenfor universitetet. Derefter har vi bygget flere produkter på, herunder messen, der afholdes på både DTU og i Aalborg, og Fokusaftener (FA), som ligeledes både holdes på Sjælland såvel som i Jylland. Vi har siden vores opstart i på DTU og 1993 i Aalborg en stadig bedre kontakt med flere virksomheder og foreningen er idag kendt i såvel uddannelsesmiljøet som erhvervslivet. HAR DU OVERVEJET DIN FREMTID? DANMARKS STØRSTE JOB- OG KARRIEREMESSE DSE MESSE LYNGBY GIVER DIG MULIGHEDEN FOR AT MØDE DIN DRØMMEVIRKSOMHED ONSDAG OG TORSDAG I BYGNING 101 HALLEN, OTICON SALEN, TELTET OG S-HUSET Company Presentation 2 Participating companies KatalogsideEksempel.indd :45:43 Information given in this booklet is subject to change Publisher: DSE Lyngby Pictures: DSE, DTU & sxc.hu Print: Kailow Graphic

14 14 Exhibitor s booklet DSE Fair Lyngby Job Bank The Job Bank at DSE Fair Lyngby is a notice board with job advertisements for the students visiting the fair. The Job Bank is a unique opportunity for you as a company to show the students which job opportunities you have to offer at the moment. The Job Bank is placed in a strategic position between the Hall and S-huset (see the map on page 9), where there will be a constant flow of visitors during the whole fair. We hope you will help us make this year s Job Bank better than ever before by sending us your advertisement for available positions in PDF format to no later than March 16, A reminder will be send out later with this deadline. When sending the advertisement you should indicate in what focus area the advertisement should be listed (for instance Chemistry, Mathematics, Software, Mechanical Engineering, etc.). If you send advertisements for more than one focus area please specify the focus area for each of the job advertisements. The advertisements will be printed in A4 format and posted in the Job Bank under the respective categories before the fair opens.

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