Emergency Management. FY08 Budget Information Session April 26, 2007

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Lise Kristoffersen
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1 Emergency Management FY08 Budget Information Session April 26, 2007

2 Department Direction/Highlights New approaches to Expansion of Public Shelter Capacities Public Safety Campus planning Enhanced Public Education and Outreach Enhanced Internal Coordination, Preparedness and Response Capabilities of Departments, Employees and Infrastructure Technology Enhancements in EOC Operations 2

3 3 Organization Chart

4 Accomplishments 4 Generators for Special Needs Shelters and Distribution Boxes for Power w/in shelter Completed Points of Distribution (PODs) sites for Cities and Unincorporated d areas Identified and Coordinated Quarterly Meetings Established between Emergency Management, Pinellas County School Board and Dept of Health Debris Clearance and Search and Rescue Planning and Coordination Established Three Pet Friendly Shelters in Pinellas County Schools Clearwater Community Center Shelter Agreement Developed Disaster Recovery Centers Pre-Identified Cots Purchased, Tagged and Distributed to Special Needs Shelters Review of EM Communications Systems, Transfer of AM Radio Station n to Public Works for Intelligent Transportation System Use, Transfer of Fax Server Capabilities to IT for Countywide use - Significant Cost Savings Recognized Hospital Training Guide Developed Recommended Training for Hospital Staffs Leading to Standardization tion under National Incident Management System Update of Special Needs Program Standard Operating Procedures Special Needs Registration by e mail Feature Added Improved Management of Health Care Facility Disaster Plan Reviews Mass Casualty Exercise Completed with Dept of Health Pandemic Training/Exercise Participation Ready Alert Notification System Expansion: Hospital Emergency Notification System implemented Business Notification System Agreement with 211 for Information Sharing and Augmentation of CitizenC itizen s s Information Center (CIC) Satellite System for EOC Purchased, Installed and Operational Employee Survey Completed and Implementation Underway Mobile Home Planning Pilot program Implemented and Follow-on on Work through County Depts

5 Objectives/Goals Development of Additional Public Shelter Capacity Augmentation to Current Public Shelter Capabilities Enhance Public Education and Outreach Materials through Citizen Input Identify Short and Long-term Storm Hardening Projects for Pinellas County Facilities Increase Capabilities for Preparedness Training and Recovery Support for County Employees Maintain and Increase Partnerships for Expanded Recovery Capabilities National Incident Management System (NIMS) Compliance 5

6 Budget Overview FY 2008 Request is partially funded by: Federal Grants State Grants Health Care Plan Reviews FY 2008 Request represents a Net Increase of $30,700 (+2.1% Without Issues) From FY

7 7 Budget Summary Budget Summary 2.7% 2.7% $39,200 $39,200 1,475,960 1,475,960 $1,436,760 $1,436,760 Totals Totals -24.4% 24.4% $-33,500 33,500 $104,000 $104,000 $137,500 $137,500 Capital Capital Outlay Outlay 7.8% 7.8% $35,980 $35,980 $497,470 $497,470 $461,490 $461,490 Operating Operating Expenses Expenses 4.4% 4.4% $36,720 $36,720 $874,490 $874,490 $837,770 $837,770 Personal Personal Services Services % Variance Variance FY08 FY08 Request Request FY07 FY07 Budget Budget

8 Budget Summary Chart $137,500 10% FY07 Request $104,000 7% FY08 Request 32% $461,490 58% $837,770 34% $497,470 59% $874,490 8 Pers Svcs Operating Exp Capital Outlay

9 Revenues/Fees Summary Federal Grants $155,580 State Grants $121,610 Health Care Plan Review $ 6,000 TOTAL $283,190 9

10 Summary of Programs 10 Mandatory = $1,235,430 (84%) Staff: 10 Full Time $781,710 Shelter Space Development and Operations $327,000 Preparedness (Continuity of Ops & Government Plans) $85,170 Notification and Warning Capability $26,650 Comprehensive Emergency Mgmt Plan Development/Mntnc $13,900 Health Care Facility Plan Reviews $1,000 Other Mandatory Programs Performed by Staff: Post Disaster Response and Recovery Plans Mitigation Plan National Incident Mgmt System (NIMS) Compliance Emergency Planning and community Right-To To-Know Act (EPCRA), SARA Title III Hazardous Materials Inspections Exercises Special Needs Registry for Transportation Contract Development Grant Administration

11 Summary of Programs 11 Non-Mandatory but Essential = $59,550 (4%) FTEs same positions that cover Mandatory Hurricane Evacuation Level Public Education $26,000 EOC Operations Support $17,950 Staff Training $15,600 Other Essential Programs Performed by Staff: Citizens Information Center Resource Surveys Business and Industry Coordination & Planning Regional & Countywide Emergency Planning Committees Newsletter to 300+ City and Agency/Organization Staff Contract Maintenance Grant Development Internal Coordination, Preparedness and Response Capabilities of Departments, Employees and Infrastructure

12 Summary of Programs Administrative = $180,980 (12%) 2 Full Time Employees $92,780 Risk and Fleet Operations $80,900 Overhead $7,300 12

13 New Program Changes Program/ Service Fiscal Impact FTE s Effect 3 Focus Groups to review hurricane guide content and improve public education message and materials $8, % General Fund Totals $8,

14 Program Assignment Chart Strategic Focus Area: 12% -- $180,980 4% $59, Mandatory Non-Mandatory Administrative 84% $1,235,430

15 Future Service Delivery Opportunities/Challenges New or Pending Legislative Requirements New or Pending Federal/DHS Requirements New or Pending State Emergency Management Requirements 15

16 16 QUESTIONS / COMMENTS

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