Agenda Subject Time Status Annex Comments. 3 Budget Will be forwarded Friday 7 th Strategic discussion/ Decision

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1 Board Meeting - Draft Agenda Wednesday, December 12 th From to : Dinner together with participants in LRP workshop Agenda 1, Annex 1 Agenda Subject Time Status Annex Comments 1. Welcome and approval of the agenda Decision Approval of Minutes from the Board Meeting on 31 st October 2012 Board Annual Plan Decision 02 (enclosure 1-2) 3 Budget Will be forwarded Friday 7 th 4. Sub strategy B: Advocacy and Action 5 MENA New strategy for Arab Regional Initiative 6. Sub strategy D: Mellemfolkeligt Samvirkes folkelige forankring og foreningsdemokrati 7 Governance: TOR for FAC TOR Contact Group Strategic discussion/ Decision 04 (enclosure 1-9) Discussion 05 (enclosure 1) December Decision 06 Will be forwarded later Decision 8. Information from the Secretariat Orientation Any other business Dinner with participants from Conference on LRP 11. Trine Pertou Mach/Frans Mikael Jansen (enclosure 1-6) Please report absence (also if you don t plan to participate in the dinner) to Birgit Møller Jensen E- mail : bjensen@ms.dk tlf.:

2 Subject Minutes from Board meeting Annex 02 Decision The minutes from the Board meeting have been available on since 2 weeks after the Board meeting. The Board members have to formally approve the minutes and the Board 2012 Annual Plan Minutes with enclosures from Board meeting Board Annual Plan

3 Subject Sub strategy B: Annex 04 Advocacy and Action Strategic Discussion and decision Presentation 30 minutes 1. Sub strategy objectives 2. Strategic communication and branding Objective? Current challenges (survery)? How does the strategy ensure to meet the challenges? Examples strategic communication How to ensure that communication is not uncoordinated in all kinds of directions? ActionAid brand essence how do we secure that the essence will not get lost in translation? What about the ActionAid name? 3. Strategic campaign, policy and volunteer mobilization The 3 international campaigns where/when do we put out efforts? Which methods to obtain influence? AA/AADK position + stakeholder analysis + resources + momentum = foundation for campaign How to implement the sub strategy on campaign and policy; examples Land grab campaign: Policy ask why these? How will we obtain influence and change? Tour de Future objectives and activities. Ideas? Which kind of volunteer environment do we want? Which kind of mobilisation and participation and what are the objectives?. a. Mellemrummet, Tour de Future-campaign, Training, Global Platform Denmark Oplæg (ca. 30 min): 1. Understrategiens overordnede målsætninger 2. Strategisk kommunikation og branding af MS Hvad er formålet? Hvad er vores aktuelle udfordringer (kendskabsgradsanalyse hovedkonklusioner)? Hvordan sigter strategien at løse dem? Eksempler på hvordan vi arbejder med strategisk kommunikation Hvordan sikrer vi, at vores kommunikation ikke stritter? ActionAid brand essens hvordan sikrer vi, at essensen ikke bliver lost in translation? Hvad med ActionAid-navnet? 3. Strategisk kampagne, politik og frivilligmobilisering De 3 internationale kampagner hvor/hvornår lægger vi vægten? Hvilke kernemetoder anvender vi for at opnå indflydelse? Sammensætning af indflydelses-opskrift: AA/AADK position + stakeholderanalyse + ressourcer + aktuelt momentum = kampagnefundament Eksempler på, hvordan vi vil implementere understrategien inden for kampagne og politik

4 Land grab / Stop madbenzin-kampagne: Overordnede policy ask hvorfor har vi valgt disse? Hvordan vil vi opnå forandring? Tour de Future mål og kampagne-aktiviteter. Har I ideer? Hvilken form for frivilligmiljø og inddragelse ønsker vi? Hvordan sikrer vi mobilisering og et sprudlende frivilligmiljø? Hvad er målsætningerne med frivilliginvolvering? Mellemrummet, Tour de Future-kampagne, Training, Global Platform Danmark Diskussion (ca. 1½ time) 04.01: Sub strategy Advocacy & Action 04.02: Ændringsforslag til policy ask på land grab kampagnen 04.03: MS mener om land grab og Stop madbenzin -kampagnen 04.04: Action Aid position paper om land grab 04.05: Action Aid position paper om kvinder og jordrettigheder 04.06: Fuel for thought 04.07: Analyse af frivilligmiljø i Mellemfolkeligt Samvirke 04.08: ToR for frivilligkoordineringsgruppe i MS 04.09: Power in People ActionAids nye brand essens 04.10: MS kendskabsgradsanalyse august 2012

5 Subject Annex 05 MENA new strategy for Arab Regional Initiative Discussion What are the AADK Board s perspective on Strategic direction and future of Arab Regional Initiative (ARI)? The Board s role vis-à-vis ARI? Funding and advocacy work? In line with the AAI appraisal of the MENA program in March 2012 and the subsequent AAI General Assembly Approval in June 2012 it was decided that the AA Australia opt (Occupied Palestinian Territory) and AA Denmark MENA programmes should be treated separately going forward. The AADK regional programme should be treated as a special initiative for the time being and further development be under the auspices of AAI. Consequently the AADK programme in the opt should be fully integrated and aligned to the AAA programme with one integrated management. Furthermore, and subject to AAI Board Approval a 5-year Regional Strategy should be jointly developed by AAA and AADK, with AAI leadership and support. In conjunction with the appraisal and decision of the AAI General Assembly a plethora of changes and interventions have been implemented in the MENA program over the past six months period in order to align the program to ActionAid as well as addressing programmatic, management, fundraising and human resource related issues. For discussion of the Board I forlængelse af AAI s evaluering af MENA programmet i marts 2012 og Generalforsamlingens efterfølgende vedtagelse i juni 2012 er det blevet besluttet at AA Australiens program i Palæstina og Mellemfolkeligt Samvirkes MENA program skulle anskues som separate programmer fremefter. Mellemfolkeligt Samvirkes regionale program skal for nuværende anses som et særligt regionalt initiativ og yderlige programudvikling skal ske under ActionAid Internationals ledelse. Dermed skal MS program aktiviteter i Palæstina integreres med AA Australiens program under dets ledelse. Desuden skal nye 5 årige strategier, under det international sekretariats ledelse og støtte samt bestyrelens endelige vedtagelse, udvikles i fællesskab imellem AA Australien og MS. I forbindelse med evalueringen samt Generalforsamlingens beslutning er der i den forgangne seksmåneders periode igangsat en række ændringer og interventioner i MENA programmet med henblik få at strømline det til ActionAid samt adressere emner relaterende til program, ledelse, fundraising og personale. Til diskussion for Bestyrelsen Orientation regarding MENA

6 Subject Annex 07 Governance Decision The chairmanship has approved the ToR for the Finance and Audit Committee to enable the committee to start working, but the Board formally has to approve the ToR The contact group with the Council has compiled ToR for the group and also here the Board formally has to approve the ToR ToR Finance and Audit Committee ToR Contact Group with the Council

7 Subject Annex 08 Information from the Secretariat Information In the information to the Board the Secretary General will touch upon the following issues: Feedback to dialogue on draft Denmark-Zimbabwe Partnership Policy The Post MDG/SDG agenda a mandate for AADK engagement Network organisations in DK Strategic Country Choice Opportunities and constraints to LRP programming in accordance with ActionAid s HRBA principles and Democratic Governance Objectives People4Change in AAI Outsourcing from UM Operation Days Work ActionAid International Feedback to dialogue on draft Denmark-Zimbabwe Partnership Policy The Post MDG/SDG agenda a mandate for AADK engagement Network organisations in DK Partnership countries Opportunities and constraints to LRP programming in accordance with ActionAid s HRBA principles and Democratic Governance Objectives People4Change in AAI