The Post Code in the Address. legal framework, maintenance processes and data registration of Danish post codes

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1 The Post Code in the Address legal framework, maintenance processes and data registration of Danish post codes

2 Adresseprogrammet 2 Nordisk Adressemøde, Kokkola maj 2014

3 Topics Background: Why postcodes suddenly became interesting Baggrund: Hvorfor postnumrene pludselig blev interessante The alternatives and chosen solution Alternativerne og den valgte løsning Legal implementation: Addresses and postcodes Gennemførelse af lovgivning: Adresser og postnumre The processes: Maintenance of postcodes and addresses Processerne: Vedligeholdelse af postnumre og adresser The future Fremtiden Adresseprogrammet Nordisk Adressemøde, Grundafjordur Island maj

Gennemførelse af lovgivning: Adresser og postnumre The processes: Maintenance of postcodes and addresses Processerne:

4 Background 2004 Why Post Codes suddenly became important to us in 2004

Municipal Reform 1977-2006: 275 municipalities Adresseprogrammet Nordisk

5 Municipal Reform : 275 municipalities Adresseprogrammet Nordisk Adressemøde, Grundarfjörður, Island maj Merged into 98 municipalities 5

Adressemøde, Grundarfjörður, Island 4.-5.

6 Popular Road Names More than 200 occurrences (DA) Lærk ~ (EN) Lark, Skylark (a bird) or Larch (a tree)

7 Popular Road Names

8 The Challenge in the Municipal Reform Main rule of the address system since 1970 A road name must occur only one time within the municipality

9 9 Street name problem Lærkevej Vinkelvej Skovvej Ligustervej Municipality A New Municipality Municipalit yc May 2004 Nordic Seminar on Addresses Municipalit yb

10 Analysis 2004: Duplication of Road Names Conclusion: Within the new municipal borders there will be approx duplicated road names out of at total of approx It is not feasible, politically or in practice, to change names on so many roads. After the reform, the municipal division of the country will not be able to ensure the unambiguity of road names We have to look for another subdivision either of the municipalities or of the country as a whole Adresseprogrammet Nordisk Adressemøde, Grundarfjörður, Island maj

000 It is not feasible, politically or in practice, to change names on so many roads.

11 Examples of Duplicates

12 A Simple Case Good morning! This is Mr. Olsen from Lark Street 14A speaking Eeeh, Lark Street, Lark Street... Which Lark Street??! Municipality Citizen Something extra

13 We Needed Something Extra in the Address Place name? Parish? Old municipalty? Grid Reference? Post Code?

14 Address components Public administration Postal services (+ private sector) Municipality Post Code Kommune Postnummer Add. village name Supplerende bynavn Extra Sub Division En ekstra undderinddeling Road name Vejnavn Road name Vejnavn Address Address Adresse Adresse

village name Supplerende bynavn Extra Sub Division En ekstra

15 The Alternatives Place Name Model All road names and addresses must be attached to a place name sub division We have to establish a new division of the country based on place names or parish names or something like this Benefits The solution is maintained 100 % by the public administration, without any interferrence with the postal service Could be designed from scratch according to our needs Drawbacks Not a popular choice as we already have and use the post code system Must be combined with name of municipality; address has 4 components Post Code Model Present division in post codes is appointed as part of the formal address Requires a certain kind of public management of the post code system Benefits Uses a already known and accepted division of Denmark; quick acceptance Will give the least costs of implementation in it-systems Independent of municipal name, therefore robust in future municipal merges Drawbacks Not 100 % unambiguous Public involvement (veto right) in post code system is necessary 2004: Working group recommends the post code model. The model is negotiated with minister of Transport. Government approves the model

Drawbacks Not a popular choice as we already have and use the post code system Must be combined with name of municipality; address has 4 components Post Code Model Present division in post codes is

16 The Solution Post code is a component of the address Hr. Ove Jessen Steenagerhuse Ringsted Just like this

17 Joint Address Model Public administration + Postal services + Private sector + Citizens Post Code Postnummer Add. village name Supplerende bynavn Road name Informative Vejnavn Address Adresse

18 A Simple Case (2) Good morning! This is Mr. Olsen from Vinkelvej 37 speaking In Lynge, naturally Citizen Eeeh, Vinkelvej, Vinkelvej... Which Vinkelvej? OK! Municipality

19 Example of Implementation

20 Legal implementation Gennemførelse i lovgivning

21 Clause 3 a ( ) Subsection 3: A road name already in use must not be assigned to another road within the same post code. Stk. 3. Et vejnavn, som allerede findes inden for det pågældende postnummer, må ikke fastsættes til en anden vej inden for samme postnummer. Clause 3 e ( ) Subsection 2. The address designation for the building or technical construction consists of post code, road name and address number which could include a letter suffix ( ). Stk. 2. Adressebetegnelsen for den enkelte bygning og for det enkelte tekniske anlæg m.v. består af postnummer, vejnavn samt husnummer inklusive eventuelt bogstav. ( ). Act on Building and Dwelling Registration (2007) BBR-loven (2007), LBK 1080 af 5. september 2013 Adresseprogrammet Nordisk Adressemøde, Grundarfjörður, Island maj

22 Adresseprogrammet Nordisk Adressemøde, Grundarfjörður, Island maj

23 Adresseprogrammet Nordisk Adressemøde, Grundarfjörður, Island maj

24 Clause 3 f ( ) Subsection 4. The minister of housing, urban and rural affairs shall take measures to ensure that information on post codes and their geographical boundaries are available for the users. 3 f ( ) Stk. 4. Det påhviler ministeren for by, bolig og landdistrikter at træffe foranstaltninger for at sikre, at oplysninger om postnumre og deres geografiske afgrænsning er til rådighed for brugerne. Act on Building and Dwelling Registration (2007) BBR-loven (2007), LBK 1080 af 5. september 2013 Adresseprogrammet Nordisk Adressemøde, Grundarfjörður, Island maj

25 Adresseprogrammet Nordisk Adressemøde, Grundarfjörður, Island maj

26 Law on Postal Services Clause 21: The appointed postal service provider maintains the public postcode system for use in the nationwide postal service and to ensure the geographical unambiguousness of street names and addresses. Subsection 2. The appointed postal service provider must obtain approval from the Minister of Transport prior to a change in the postcode system. Subsection 3. The Minister of Transport may refuse approval if the proposed change give raise to that a street or an address is no longer geographically unique within a post code. The Minister of Transport may also refuse approval if the change will result in significant administrative costs for business or for public authorities. Subsection 4. The Minister of Transport may lay down rules on the formation and maintenance of the postcode system. Adresseprogrammet 26

27 The Process Processerne

28 The Proces overview

29 Old workflow (example) Sendt: 2. august :38 Til: nn Emne: Postnummerændringer; 4340 Tølløse og 4390 Vipperød Kære xx, forbindelse med udbygning af Holbækmotorvejen lukkes nogle af de nuværende veje, hvilket medfører en del ekstrakørsel for Post Danmark, og derfor ønskes følgende veje overflyttet: Hjortholmvej (vejkode 0316/0579) ønskes overført fra 4340 Tølløse til 4390 Vipperød, jf. nedenstående kortudsnit: Truelsdalvej (vejkode 0316/1715), husnummer 28, 37, 48, 57 og 59 samt Roskildevej (vejkode 0316/1280), husnummer 401, 402, 403 og 405, ønskes overført fra 4390 Vipperød til 4340 Tølløse, jf. nedenstående kortudsnit: De pågældende adresser vil fortsat være entydige. Adresserne ønskes overført med virkning fra 1. april Med venlig hilsen xx Post Danmark A/S Produktion og Transport Drift & Kvalitet Tietgensgade 37, København V

30 Old workflow (example) Adresseprogrammet Nordisk Adressemøde, Grundarfjörður, Island maj

31 Old workflow (example) Adresseprogrammet Nordisk Adressemøde, Grundarfjörður, Island maj

32 New Workflow from 2014

33 New Workflow

34 Future Fremtid

35 As-is Register Set-up Municipality Post Danmark Municipality Post Code Map Denmarks Administrative, Geographic Units (DAGI) Adresseprogrammet Address Register Road Register Users Building and Dwelling Register Central Population Register Nordisk Adressemøde, Grundarfjörður, Island maj

36 Register set-up: To-be Post Danmark Municipality Address Users Denmarks Address Register Post Code Map Denmarks Administrative, Geographic Units (DAGI) Adresseprogrammet Nordisk Adressemøde, Grundarfjörður, Island maj

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