23 RÅD OM AVANCERET PROJEKTSTYRING

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1 SCOPE, BUDGET & TIDSFRISTER

2 VIDSTE DU... Med avanceret projektstyring får du overblik og indsigt. Du kan kan holde projektet på ret kurs allerede fra første tilbud. Du kan tage højde for mange forskellige forhold, der sikrer effektiv og nøjagtig projektplanlægning. Du kan hurtigt forholde dig til finansielle tiltag, fx antallet af timer faktureret til dags dato eller estimerede omkostninger til afslutning af projektet. Ligeledes har du styr på logistiske forhold, som ressourceplanlægning, kapacitetsanalyser i engineering og analyser af rettigheder ved indkøbs- og produktionsordrer. For at kunne tage optimalt højde for alle disse forhold og fremtidige udfordringer har du brug for real-time indsigt i projekterne, herunder tilgængelighed af både materielle- og personressourcer. Det får du med avanceret projektstyring.

3 FÅ ET STYRET OVERBLIK MED PROJEKTBASERET PRODUKTION Forestil dig et scenarie, hvor du kan følge et komponents rejse igennem hele dets livscyklus, hvor projekter kan opdeles i processer og tildeles bestemte aktiviteter. Forestil dig, hvordan, alt er tilgængeligt i en søgning, hvordan data filteres, men at brugeren kun præsenteres for relevant indhold. Med projektbaseret produktion kan du styre planlægning, indkøb, udgifter og projektet løbende.

4 When managing complex projects companies should leverage actionable KPIs such as the ones given through Earned Value Analysis. Having an accurate Estimate to Complete amount and Variance at Completion value goes a long way to get people focused on adjusting the projects early on. Another very important aspect is to have the ability to closely monitor and track change orders to the projects and how that is going to impact planning and costs. A Gantt chart view of the project tasks as resources also helps in assuring the project is going as planned and that if there are any issues along the way it becomes visually clear that there is action that needs to be taken. Luciano Cunha Monitor the constant production parameters and plan the continuous supply of stock. Edvinas T Lithuania Get the scope clearly defined - module-wise, functionality-wise, transaction-type-wise, input screen / user interface-wise, docket (document)-wise, reportwise. Get the scope signed by all concerned (if possible, in their blood.) - users, module-leaders (client-side), top management. Get the roll out plan by setting the priorities on the above scope list. Get the roll out plan signed by all the parties (no blood needed here.) You are ready to manage everything and you will have a smooth sailing. Desikan Srinivasan India Consistent use of a formal methodology greatly enhances the management of scope, milestones and financial performance. Top level management involvement and driving users to engage deeply throughout the project timeline is crucial to overall implementation success. Niels Skjoldager Nothing new but Scope Creep is the main enemy. Stick to what is in scope at all times and align customer expectations with your efforts and expectations of the clients effort.. Henrik Dall Implement a more formal methodology. David Csordas Identify a report for simple weekly evaluations of all your projects based on scope, budget, and timeline. Identify concerns and creep early and act. Be proactive. A more comprehensive view should be done monthly. Don t forget to review your quote system to compare quoted to actual. Mike Makela Set up standard procedures for the management and review of change orders. Ensure that change requests are reviewed at least weekly, and that management is required to respond to change orders within a week. Christopher Johnston Managing expectations is an absolute key in controlling the scope, budget, timeline and profitability of complex projects. Start with clearly defining and agreeing to all major project expectations and success factors and then continuously monitor progress against those through the entire project. Tom Nall Once a budget and timelines are setup against a project a good way to manage and review this is to use a visual planning tool. This allows you to review, manage and adjust said timelines. John Robinson Advanced Project management is vital for any contracting vertical in today s world. A simple project accounting solution will not fly. We should enhance this by introducing material, manpower, equipment and preliminary cost budget and also by having a fully-fledged WBS system. Antony Prabath United Arab Emirates The goal must be to ensure that project management quality is consistent. Use a solution that provides a consistent methodology/framework to promote on-time and on-budget projects. Victor Waschtschenko, Definitely meet regularly, keep the lines of communication open, and always remember that it is IMPOSSIBLE to over communicate. Definitely use SharePoint extensively as a management tool for the project, to store important documents, and to drive weekly review sessions. Rob Terry The ability to have everything in one system / database. Visual project planning can replace the need for MS Projects. Planning of activities can be performed within visual project planning linking activities and materials as required. Comparing original budget / forecast to actual and being able to create a new forecast based on completion to date, gives far more accuracy at any stage in the project lifecycle. Ashley Doust Use experienced and competent resources. Troels Kjemtrup Denmark

5 What are the advantages and disadvantages of Project Planning? Advantages: 1. Everyone is clear on what the milestones are and when 2. Everyone is aware of the dependencies and what other work is happening when 3. You are able to clearly track progress 4. You are unlikely to miss something major by having a plan Disadvantages: 5. Too much time can be spent tweaking Gantt charts to get everything lined up 6. Too long of a plan takes a great deal of time to update 7. Project sponsors assume every task as set in concrete which reduces your flexibility to change the order of deliverables around and yet still meet the end date 8. Getting bogged down in the details of the plan can cause one to lose sight of the big picture 9. Increases the risk that time is spent managing the plan instead of managing the people. Having the right processes, tools and right level of details are some of the success factors for project planning. Kurt Hatlevik Norway Use a solution that provides a Quotation Statement to view the cost of the WBS, to quickly adjust specific cost categories changes specific for this quote and do what-if s on your project quote. Use the simulations, changing the expected margin in the quotation statement to develop your sales price for your fixed projects. Deborah Vermillion Good reports, pulled from a number of data sources including the business system and probably into excel. Then excellent Project Management and communication, probably using Sharepoint. Manufacturing Expert Our ERP solution will inform you when you can make the goods and which shifts they will run on, It really is helpful from start to finish. Dex Rimington

6 Define the project scope more realistically... this is for the sales team who bring in the orders. Make the business process and documentation as accurate as possible. Quantify the requirements - this will make scope definition more specific - the scope and business process will then have minimum differences. Break down each requirement as clear activities. Capture each requirement as a separate point. Capture each of these in the gap-fit document - and clearly categorize as fit/workaround/ gap. Most important - do not give solutions in the requirement document stage itself. Have a separate FDD document. Judge the activities vis-a-vis the time lines as realistic as possible - have a clear discussion with PM at this stage. Once the design document is ready, and the project timelines fit... its only project monitoring and control thereafter. Which depends on too many internal - external factors. So we can t suggest the control mechanism for these so early. Here too all stages should be captured in tandem with the full project team. Remember - it s team work at the end of it all. Niraj Nanda India Realistically to evaluate the situation and plan properly, also plan works and resources. Employees must have a clear general understanding of what is being done and what is being aimed to achieve. It is necessary to keep related employees informed on time. If anybody in the team has some doubts, this uncertainty needs to be resolved. Linas Tamkutonis Lithuania Always go through the project quotation stage to manage the initial budget and estimates, putting into the work breakdown structure as much detail as possible. Focus on the deliverable tasks, and estimate time, resources and expenses in achieving each task. Schedule the full project based on finite role level capacity, and include some specific milestones with a reasonable milestone buffer. You are then setting out your plan to be achievable at day 1, with a clear approved budget against which to monitor events & costs throughout the life of the project. Dave Ward Review project plan regularly to monitor the progress in terms of schedule and budget. Update project plan regularly with the completed work to have a clear visibility on the task that needs to be done. Determine remaining work to be completed with the team to identify how it will impact your budget. Emad Akhtar United Arab Emirates

7 4 SKARPE OM OPBYG KONKURRENCEDYGTIGE MARGINALER FRA BEGYNDELSEN Få indsigter hurtigt, som gør at du kan styre alle dele af projektet. Byg marginer ind i arbejdsopdeling af projektets strukturer. Så kan du skabe balance mellem timer, materialer og udgifter. ØG PROJEKTETS KVALITET VED AT OPTAGE OG GENBRUGE VIDEN Svar hurtigt og præcist på bud eller tilbudsforespørgsler ved at trække på dine erfaringer fra tidligere projekter. Genbrug tidligere salgstilbud og skabeloner og træk på tidligere projektresultater så dine projekter, kan afspejle professionalitet og ekspertise. MINIMÉR OMKOSTNINGER GENNEM PLANLÆGNING OG LEDELSE Avanceret projektledelse tillader dig at skræddersy projektets materiale-flow og fremadrettet at minimere flaskehalse, som påvirker planlægning, udgifter og leveringstidspunkter. SPAR TID OG KRÆFTER VED MULTI-LEVEL PRODUKTIONSORDRER OG INDKØBSORDRER Med integrerede aktuelle data, skræddersyet til dine projektkrav kan du balance materiel ressource planlægning (MRP) med projektplanlægning, så du har de rette produkter og komponenter tilgængelige på det rette tidspunkt i den rette kvalitet.

8 COLUMBUS MANUFACTURING De problemstillinger og udfordringer, vi har gennemgået her kan håndteres med Columbus Manufacturing, en integreret virksomhedsløsning skræddersyet til ordreproduktionsvirksomheder. Løsningen omfatter en kombination af vores prisbelønnede Avancerede Discrete Manufacturing software, vores brancheskabeloner og implementeringsmetodik, alt sammen integreret i på fleksible og pålidelige Microsoft Dynamics-platform. ColumbusManufacturing starter ved leverancekæden og dækker engroslager, detaillager, produktionsplanlægning, fremstilling, salg, service, vedligeholdelse af udstyr, distribution, udvikling, værkstedsstyring, kontraktstyring af underkontrakter samt projektplanlægning og sporing. Produktet er bredt anerkendt for at give øget effektivitet og lavere omkostninger ved at integrere alle leverancekædeprocesser og samtidig levere præcise forretningsmæssige målepunkter, der danner et forbedret beslutningsgrundlag. COLUMBUS ADVANCED PROJECT MANAGEMENT Uanset om du fremstiller tunge maskiner, der er installeret på afsides steder eller producerer materialer, står du over for daglige udfordringer for at holde projektomkostninger og tidsplaner under kontrol og balancere strømmen af varer. Columbus Advanced Project Management, en del af Columbus Manufacturing ERP-løsning, sikrer, at du effektivt og omkostningseffektivt kan styre projekter, der involverer krav om kompleks forandringsledelse. Microsoft Dynamics AX fungerer som et stabilt grundlag for de traditionelle ERP-funktioner. Branchespecifik funktionalitet integreres problemfrit med systemet for at levere avancerede tilbud-til-salg kapaciteter, der kan tilpasses skiftende behov. ERP med indbyggede best-practice processer. RapidValue er en Business Process Modeling løsning, der er fuldt integreret med Microsoft Dynamics AX, og som sikrer et større udbytte af ERP-implementeringen. Columbus anvender best-practice processer fra branchen baseret på erfaringerne fra over implementeringer, som er direkte indbygget i løsningen.

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