2013/ B ud u g d e g t t Development Workshop Board of Education April 24, 2013

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1 2013/14 Budget Development Workshop Board of Education April 24, 2013

2 2 Outline Budget Risks Updates State and Federal Strategic 2013/14 Budget Development Review Preliminary Recommendations Discuss Preliminary Recommendations: Department of Prevention & Intervention -Safety Facilities Masters Plan/Operations 2013/14 Budget Development Workshop

3 3 Budget Risks - Updates Presented on: 01/23/13, 02/27/13, 03/06/13 Federal Across the board Federal cuts Preliminary Reduction in Title I Allocation -$4 million Based on 2010 Federal Census Results Possible CORE Waiver for Elementary and Secondary Education Act (ESEA) State Legislative Process Local Control Funding Formula Adult School Proposition 30 Funding is temporary Special Funding QEIA -$1 million SIG -$700, /14 Budget Development Workshop

4 4 Update from Sacramento on Governor s Proposal Presented on: 01/23/13, 02/27/13, 03/06/13 Budget Committee Meetings Local Control Funding Formula Generally positive response Need more specific information on implementation Adult Education to Community Colleges Governor s administration acknowledged concerns Recommendation for 2013/14 Maintain Adult School and commit funding at current year levels -$5.9 million (Discussed 03/20/2013) Governor s proposal struck down by legislators 2013/14 Budget Development Workshop

5 5 Budget Development Guided by Presented on: 02/27/13, 03/20/13 Focus available resources on classroom teaching and learning our most important work Board Adopted Core Beliefs and Commitments Board Adopted Goals Board Policy on Theory of Action Board Policy on Professional Learning Board Policy on Accountability Board Policy on Data Dashboard Board Policy on Reserve for Economic Uncertainties 2013/14 Budget Development Workshop

6 6 Budget Development Guided by Presented on: 02/27/13, 03/20/13 Focus available resources on classroom teaching and learning our most important work Task Force and Other Reports Guiding our Integrated Plan Choosing Our Future, January 2005 Safety Commission Report, June 2007 English Learners Task Force, April 2009 Facilities Master Plan, April 2009 Workforce Readiness and Career Technical Education Commission, May 2009 Early Learning Report, June 2011 Council of Great City Schools Report, April 2012 Graduation Task Force Report, June /14 Budget Development Workshop

7 7 Unrestricted General Fund 2012/13 Budget (in millions) Presented on: 02/27/13, 03/20/13 Benefits $88 24% Other $37 10% Certificated Salaries $196 53% Classified Salaries $46 13% Total Salaries and Benefits: 90% 2013/14 Budget Development Workshop

8 8 General Fund 2012/13 (in millions) Presented on: 02/27/13, 03/20/13 Transportation, $13 2% Utilities, $16 Maintenance, $24 2% 4% Other Support, $21 3% Health Fund and Adult Education Transfers, $6 1% Total Support : $110 million Central Admin, $27 4% One-Time Capital Projects/Equipment, $2 1% School Sites, $539 83% Includes: *Baseline Teachers and Administrators *Special Education *School Site Funds *QEIA *Afterschool Programs 2013/14 Budget Development Workshop

9 $740,000 Actuarial Liability $740,000 Currently Funded Funded at 100% General Liability /14 Budget Development Workshop $0

10 $16.8 million Actuarial Liability $16.8 million Currently Funded Funded at 100% Health Fund IBNP /14 Budget Development Workshop $0

11 $31.7 million Actuarial Liability $20.4 million Currently Funded Funded at 64% Workers Compensation /14 Budget Development Workshop $0

12 $27.0 million Consultant Recommendation $15.5 million Currently Funded Funded at 57% Health Fund Unencumbered Reserves /14 Budget Development Workshop $0

13 $981.0 million Actuarial Liability Funded at 1.7% Other Post- Retirement Benefits ( Retirement Lifetime ) $16.6 million /14 Budget Development Workshop $0

14 $64.8 million $64.8 million Second Interim Projection Funded at 100% Unrestricted Reserve /14 Budget Development Workshop $0

15 15 Integrated Plan Presented on: 02/27/13, 03/20/13 Professional Learning Safety/DPI Human Resources Labor Relations Regionalization Facilities Master Plan/Operati ons Equity/Access Technology 2013/14 Budget Development Workshop

16 16 Review Preliminary Recommendations Presented on: 02/27/13 February 27, 2013: Baseline Staffing School Site Support Direct Support to Schools March 20, 2013 Adult School -Recommendation for 2013/14: Maintain funding at current year levels -$5.9 million Regionalization Alignment of Resources Departmental Priorities Equity and Access, and Technology 2013/14 Budget Development Workshop

17 17 Baseline Staffing Parameters Presented on: 02/27/13 90% of the budget is related to salary and benefits Baseline staffing examples: Classroom teachers School site support staff Clerical staff Custodial staff School site administration 2013/14 Budget Development Workshop

18 18 School Site Funds Presented on: 02/27/13 Recommended allocations for 2013/14 School Site Allocations: $15.9 million Instructional Supplies and Library funds: $2.7 million Extra Curricular/Co-curricular site funds: $3.6 million Recommendations for these three areas are the same as or slightly more than the 2012/13 allocations 2013/14 Budget Development Workshop

19 19 Direct Support to Schools for 2013/14 Presented on: 03/20/ /13 Investment = $26 million Secondary = $13.5 million Transition Teachers at Middle Schools Instructional Coaches Interventions - ELA/Math Teachers Counselors Support for Magnet programs Campus Culture Athletic Directors at High Schools Elementary = $12.5 million Shared Instructional Coaches Lead Teachers Noontime Assistants Support for Magnet programs Administrative Support - Small Elementary Schools 2013/14 Budget Development Workshop

20 20 Regionalization Alignment of Resources Presented on: 03/20/13 Create and sustain High-performing Accountable Communities within the structure of Classroom Foundations Common Core Professional Development Expand Early Learning Expand Middle School Opportunities Resource allocation to include $500,000 Regional meetings including substitutes to cover teacher classrooms 2013/14 Budget Development Workshop

21 21 Equity and Access Presented on: 03/20/13 Guiding Principle: Students have an equal opportunity to graduate having the greatest number of postsecondary choices from the widest array of options Full merger- Equity and Access with District Accountability Developprocesses-ability tomeasurestudents readiness tograduate career-ready Develop processes - students are offered academic opportunities with supports Develop processes - coordinated approach to provide social-emotional supports Develop processes - students will have an increased success in transitioning to postsecondary institutions, college-based or otherwise Resource allocation for 2013/14 = $820,000 (preliminary) 2013/14 Budget Development Workshop

22 22 Equity and Access: Meaningful Data Collection Presented on: 03/20/ /14 Budget Development Workshop

23 23 Technology Budget 2013/2014 Presented on: 03/20/13 Major Projects Principal and teacher dashboards Implement ATLAS texting capabilities to parents Data Warehouse (Operational Data Store) Improve Network Management and Redundancy Complete Financial Software Upgrade Improve Social/Emotional and Goal 2 support Staffing Request at least 4.0 FTE (pending Superintendent review) Resource allocation Current Budget 2012/13 $9.5 million Preliminary Proposed Budget 2013/14 $9.9 million (pending Superintendent review) 2013/14 Budget Development Workshop

24 24 Department of Prevention & Intervention Safety Behavioral Intervention Campus Safety and Security Student Discipline Social and Emotional Supports Mentoring SARB/Social Workers Project Access Home Hospital Instruction Student Transfers Student Records Charter Office 2013/14 Budget Development Workshop

25 25 Department of Prevention & Intervention Safety Student Records Home Hospital Instruction Maintain safety efforts Police contract Under negotiations Graduation Task Force Restorative Justice -$500,000 Men s/women s Alliance -$750,000 Staffing Request at 6.0 FTE Resource allocation Current Budget 2012/13 $8.5 million unrestricted Current Budget 2012/13 $900,000 restricted Preliminary Proposed Budget 2013/14 $10.15 million unrestricted Preliminary Proposed Budget 2013/14 $900,000 restricted 2013/14 Budget Development Workshop

26 26 Facilities Master Plan Implementation/Operations Our mission is to support students, staff and schools through outstanding, responsible and timely service Maintenance and Operations Transportation Purchasing and Warehouse Facilities Management and Planning Food Services (enterprise fund) 2013/14 Budget Development Workshop

27 Facilities Master Plan Implementation Winchell Edison Roosevelt Hoover Fresno High /14 Budget Development Workshop

28 28 Upcoming Projects Next 12 Months New Classrooms to replace portables Bullard, DeWolf/Design Science Campus, McLane Figarden, Robinson Site improvements Roosevelt quad/hardscape Modernization Sequoia Major building system upgrades Based on funding available, project timing and market conditions 2013/14 Budget Development Workshop

29 29 Maintenance Transition from temporary to permanent positions in some trades/shops Fully staff Mobile Maintenance trailers Continuity, consistency, quality, experience Maintenance supplies and fuel Service contracts for building systems Staffing Request at 8.25 FTE Resource allocation Current Budget 2012/13 $20.3 million Preliminary Proposed Budget 2013/14 $21.1 million 2013/14 Budget Development Workshop

30 30 Operations Utilities, fuel and custodial/pool supplies Expanded facilities security services One-time funds for equipment replacement Proposal reflects increased square footage/acreage and enhanced athletic field maintenance Staffing Request at 3.5 FTE Resource allocation Current Budget 2012/13 $44.8 million Preliminary Proposed Budget 2013/14 $45.4 million 2013/14 Budget Development Workshop

31 31 Transportation Current budget includes 6 new drivers/routes; these positions are maintained in 2013/14 One-time funds for equipment replacement Diesel fuel costs Contractual increase in First Student agreement for special needs transportation Staffing Request at 0 FTE Resource allocation Current Budget 2012/13 $12.9 million Preliminary Proposed Budget 2013/14 $13 million 2013/14 Budget Development Workshop

32 32 Summary Recommendations Department of Prevention & Intervention -Safety Facilities Masters Plan/Operations 2013/14 Budget Development Workshop

33 33 Upcoming Budget Discussions Public Hearing and Impact of May Revise May 22, 2013 Public Hearing and Adoption of 2013/14 Proposed Budget June 5, /14 Budget Development Workshop