WHITEPAPER. Copyright In2ITTechnologies(2018)

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1 WHITEPAPER Copyright In2ITTechnologies(2018)

2 CONTENT INTRODUCTION.. 03 MSOFFICEBENEFITSATA GLANCE.. 04 PRE-MIGRATIONASSESSMENT.. 05 OPTIMIZATING ACTIVEDIRECTORYHYBRIDMIGRATION. 06 GETREADYANDMOVE.. 07 SECURITY&COMPLIANCE. 09 HOW In2ITCANHELP CONCLUSION. 12

3 Migrationto MicrosoftOffice365: A roadto success INtroduction According to a reportby Windows Central,adoption ofmicrosoftofice 365 componentshaswitnessedexponentialgrowth.accordingtothereportbelow are someamazingfacts. HardFacts Morethan60milioncommercialcustomersrunOfice365 Eachmonthover50,000smalbusinesscustomersareaddedtoOfice365 Tildatemorethan4trilion shavebeensentusingOfice365 PopularFeatures Desktopapplications Mobileapps Filestorageandsharing Videocolaborationtools Ofice365enablesbusinessuserstocreate,editandsharedatafrom Windows/Mac, iosandandroiddevices. As oftoday multiple organizations have moved from a traditionalon-premise MicrosoftOficeenvironmenttothatofMicrosoftAzureCloud,providinganywhere andanytimeaccesstouserstotheirdataandbusinessapplications. Thiswhitepaperwilguidetoprepareforandexecutemigration.

4 MicrosoftOffice365 BenefitsAtA Glance PopularMicrosoftapplications like SharePoint,Exchange and SkypeforBusinessonline. Alows anywhere access to storage and applications through mobiledevices 1TB storage,sharingandbusiness-class withunlimited mailboxesforenterpriseskus Forusermanagementeasy integration with Azure Active Directory Gain access to business enablementtools withoutupfront investment Movecapitalexpensetomonthlyoperatingexpense Abilityto quicklyadd additionallicensesand increase storage capability Ease ongoing maintenance and eliminate massive version upgrades Software updates,patchesand otherupgradeshappen in the background Guaranteed99.9percentuptime,financialybackedSLAsfrom Microsoft,24/7phonesupportforcriticalissues

5 PRE-MIGRATIONASSESSMENT Datainfilesinthird-partyarchivesorlocal,oflinePST files. Clientversionsandconfigurations. Networksetings(DNShosts,proxyand/orfirewal configuration,internetconnectivity). Filestoragelocations(fileshares,intranetfile storage). OnlinemeetingandInstantMessagingsystemsthat youplantomigrate. Additionalthird-partyapplicationsthatareintegrated withexistingsystemsandhaveintegratedworkflows, particularlycommoninalotusnotesenvironment. Thepre-migrationassessmentincludesaninventory of: Useraccounts(loginnames, addresses). Sizeofmailboxes.

6 Optimizing ActiveDirectory ForHybridDeployment Togainasuccessfulmigrationathoroughassessmentisrequiredthatwilactasan importantinformationandguide.theassessmentactsastheauthoritativesourcefor authenticationandauthorizationrequeststoofice365.ad remainsanon-premiseuser accountdatabasethatsyncswithazureactivedirectoryforofice 365inmostdeploymentscenarios.ITprofessionalswilcreateacopyofADforthecloud, whichenablessingle-signonforcloudresources.tofacilitateasmoothsynchronization,it professionalsshould: NormalizeADasmuchaspossibletoresizethenumberofforests, domainsandsecurityboundaries To ensure auditchangescreate a clean delegation structureinbothon-premiseandon-cloudad TomakealofyourobjectsareunderasingleOU oranestedou structureconsolidateandcleanup organizationalunits, Implementa strategy for provisioning and deprovisioningusers To enable synchronization,microsoftdeveloped AzureAD Connect,amanagementtooltosync passwords, identities, users, groups and coresponding atributes from on-premise AD to AzureAD.AzureAD replacesotheractivedirectory managementtoolsincludingdirsyncandazuread Sync In2ITTip Ifyouhaveusersoutsideofthe USAespecialyintheEuropean Union which have strict regulations to ensure data is stored in a cloud that is physicalylocatedinthesame countrythedataoriginated.a simple fix is to configure locationobjectsinadforusers afectedbytheregulation Variouspossiblehybriddeploymentsusing Office365? Themostcommonhybriddeploymentisaboutsynchingbetweenonpremiseand cloud-basedazuread.itmightalsomakesenseinsomecasestohaveahybrid Exchangeenvironmentwithfew usersonofice365andothersinatraditional deployment.however,mostofice365applicationsareintendedtobedeployedin thecloud.

7 GETREADYANDMOVE MigrationsaredisruptiveandfraughtwithriskdespitethefactthatOfice365and on-premisedeploymentofmicrosoftprovidethesameexperienceandenduser functionality.consideringthatmanyitprofessionals dayisspenttroubleshooting enduserissues,it scriticalthatamigrationrunssmoothly.aftertheassessmentand optimizationofcurentenvironmentwithacarefulad consolidation,it stimeto migratekeepinginmindtheendusers impact. Visualizing themigrationprocess Planamigrationforendusers:Identifytheenduserwhowilbemigrated withatimelinewhilecommunicatingthesametotheendusers.itis importanttoestablishthestrategyalthoughitislogicalreasonforauser migrationstrategymayvary.itmaydependonobjectiveslikethemostor leastcomplexrequirementtobemigratedfirst,locationofusers,groupsof userssuchasteams,etc.thesearethelogicalbutmuchoftenforgoten steps. In2ITTip Don t forget about the ever importantmurphy slaw Anything thatcangowrong,wilgowrong. Expectatleasta few glitches in data or account transfer. Configuring co-existence and seting retention policies for backup and recovery enables IT prostosimplyrolbacktoasource directorywhiledeterminingwhythe migrationmaynothavehappened. Establish co-existence:both the on premiseandofice365directoryneed tosynctoenablecommunicationand colaborationbetweenthesourceand targetusers.thissteptakestimeand iscriticalasaluserstypicalywon t migrateatsimultaneously. Migrate: After timeline for user migration,synchuseraccountsmove from theon-premiseactivedirectoryto theazuread.next,it sthe and calendars thatmove to the targets. With the proper assessments and configuration work, the actual migration wilrun smoother,idealy eliminatinganymid-migrationerors. EnableAccesstoApplication:Having understood which additional applications each user may need simplyconfigureapplicationsetingsto enableaccess.

8 Security&Compliance Assecurityremainsoneofthebiggestchalengetodisseminateclouddeployment, Ofice365isinfocusoftheexecutiveteams.Unlikeadedicatedsecurityteam,itis theresponsibilityofeverydesktopandserveritprofessionalformostenterprises securityofthe Microsoftinfrastructure.Asa result,manyit professionalsfind themselvesinthelearnsecuritybestpracticesonthego SomebasicsecuritytobetakenintoaccountthroughOfice365migration: Pre-Migration: Identifyandcorectsecurityloopholesduringtheassessmentphaseandworkto consolidatetheactivedirectoryenvironment.moresecuredtheon-premiseactive Directory deployment, beter secured is the cloud-based Active Directory deployment. On-Migration: Ensuringtheintegrityofdataintransitisacriticalsecurityconcernduringactual migration.mostmigrationshappenviamicrosoftwebservices ahttpsencrypted connection.companiescantrustthephysicaldatatransfersincemicrosofthasmade In2ITTip WhileMicrosofthasverythorough SLAsrelatedtosecurityinplace foro fice 365,the platform has experiencedsomedowntimeinthe past. It s likely an outage, regardless of how brief, wil happen again. There are processes in place to enable customersto restoredata,butit couldtakesometime.considera solution or configure Active Directoryforrapidobjectrestore. PostMigration: Immediatelyaftermigration we need to ensureifaldatatransferfrom sourceto targetwentwithoutdata being corupt, change ora loss.to putyourmind at peaceitisbesttorunadataaudit.ina post-migration phase ongoing security andcompliancelooksmorelikeasecurity and compliance for an on premise Microsoftdeployment.ForIT Teams it criticaltodeterminewhohasaccessto whichresources,ifpoliciesareinlinewith enduserrequirementsandwhetheractive Directorycanbeaudited.Youcannotput yourselfinavulnerablepositionbymaking resources available to unauthorized resources.

9 WHAT SNEW ON OFFICE365? Formostend usersthetransition to O fice365isseamlessand theuser experience is same foro fice on-premise and in the cloud.however,the commonmisconceptionamongitprofessionalsisthataclouddeployment mightmean less managementwhich is nottrue since daily end user managementremainsthesameinboththesituation. Tasks associated with Active Directory auditing,enabling and disabling accounts and ongoing disaster recovery and restore ofad objects is paramount.ongoinglicensemanagementisalsoimportantasyourcompany don twanttopayformoreo fice365licensesthantheyneed. ItIt snotsurprisingthatveryfew O fice365migrationprojectsatmid-tolarge enterprisesarerecommendedbytheitdepartment.generalitmanagement and volume ofend usertroubleshooting likely won tchange.however, considerthewayso fice365canmakeyourjobeasier: Withbusinessgrowtheliminationofservermaintenanceornew cumbersome infrastructureinstalstakesplace SinceOfice365providesinstanceaccesstoupgradesandpatchesassoonas theyareavailableoncecanavoidtheprocessofplatformsupgrades Ifyoursecurityandcompliancepoliciesaren tairtightgainingaccesstorobust backupanddatalosspreventionfrom Microsoftbecomescritical Coupledwithahostofendusercolaborationtoolsthatmakethetaskof geting business done easierand the costsavings IT can deliverto the company sbotom line,itprofessionalsarelargelypleasedwiththeoutcome.

10 HOW CANIN2ITHELP? OneofthebestwaystoensureasuccessfulmigrationtoOfice365isto find the rightpartnerand selectthe mostappropriate toolsto help facilitatethetransition.in2ittechnologieshasaworld-classnetworkof consultants,expertsandpartnerswhohaveaccomplishedsubstantial numberofmigrationandconsolidationprojects,aswelanend-to-end portfolioofsolutionsthatwilsimplifyactivedirectoryconsolidationand Ofice365migration.In2IThelpsyoueficientlysecureandmanageyour newenvironmentintothefuture. WithnearlyadecadeofMicrosoftplatform migrationexperience,in2it hasdevelopedaprovenmethodologytoensuresuccessfulmigrations.it isbuiltonthefolowingkeypilars: GetReady Minimizeriskofmigrationwithdetailedpre-migration assessmentsthatanalyzethecurentstateofenvironment.ithelpsin determiningwhatshouldbemovedandwhatnot,ensuringasuccessful, wory-freemigration.youcanalsoconsolidateorrestructureyouractive DirectoryenvironmentbeforethemigrationtoproperlyprepareforOfice 365. Act Withazeroimpactmigrationreducetheriskofdatalossand minimizetheimpactonbothusersandit. Coexist Maintain businessproductivitywith seamlesscoexistence betweenendusersonlegacyonpremiseenvironmentsandofice365or hybridenvironments. InIncontrol Stayincontrolofyournew messagingandcolaboration environmentwithsecurity,complianceauditing,reporting,backupand recoveryofyourofice365orhybridenvironment.

11 CONCLUSION Aseriousconsiderationofcosts,security&privacy,andtheneedofaknowledgeable serviceproviderisrequiredwhilemigrationtothecloud.andofice365migration providesacostefectivesolutionforcommunicationsandfileaccess,whetherina disastersituationorfordailyuse. WhilethereisresistancebymostbusinessdecisionmakerstomigratetoOfice365 basedonthefactsoflossofrevenuebylegacyprovidersandfearoflowprestigebyit departments,however,thereisnodisputethatitprovidessignificantcostsavingsand improvedsecurityandproductivity. Theremarkablebusinessbenefitsandenterprise-gradesecuritystrengthensyour confidencetomovetothecloud.however,theserviceproviderneedstobeselected keepinginmindwhohaveextensivecloudbusinessfocus,aswelassubstantialyears ofon-premisesupportexperience.thereisnoobligationandhardlyanyrisktostartan Ofice365freetrialfor30daystolearnmore.Youmayconvertyourtrialintoapaid subscriptionifyouwishafter30days

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