Item IV.b. AitkinCounty PerformanceReport ChildSafetyandPermanency andmfip/dwpself-supportindex August2017 ReportingPeriods ChildSafetyandPermanency:Jan.1,2016 Dec.31,2016 MFIP/DWPSelf-SupportIndex:April2016 March2017 Formoreinformationcontact: MinnesotaDepartmentofHumanServices HumanServicesPerformanceManagementSystem DHS.HSPM@state.mn.us (651)431-5780 ReportDate-August2017 Page1
ChildSafetyandPermanencyandMFIP/DWP Self-SupportIndexPerformanceReport AboutthisReport ThepurposeofthisreportistosharecountyperformancedataontheChildSafetyandPermanencyandMinnesotaFamilyInvestment Program/DiversionaryWorkProgram (MFIP/DWP)Self-SupportIndexmeasuresastheyrelatetotheHumanServicesPerformanceManagement system (referedtoastheperformancemanagementsystem). Thisreportcontainsdataonfourmeasuresincluding: Jan.1,2016 Dec.31,2016performanceforChildSafetyandPermanencymeasures, annualizedapril2016tomarch2017performanceforthemfip/dwpself-supportindexmeasure, performancedatatrendsforrecentyears,and aperformancecomparisontoothercountiesinthesameminnesotaassociationofcountysocialservicesadministrators(macssa)region. ThisreportcomparescountyperformancetothethresholdsestablishedforthePerformanceManagementsystem.ThePerformanceManagement system definesathresholdastheminimum levelofacceptableperformance,belowwhichcountieswilneedtocompleteaperformance ImprovementPlan(PIP)asdefinedinstatute.Forcountiesbelowthethreshold,anoficialPIPnotification withinstructionsforaccessingpipforms, PIPcompletiondirections,andavailabletechnicalassistance wilbesentinadditiontothisreport. CountieswithSmalDenominators ChildSafetyandPermanency-Whenacountyhasadenominatorlessthan20,thePerformanceManagementteam willookatoveral performanceacrossthethreechildsafetyandpermanencymeasurestodetermineifapipisneeded.inthisinstance,acountywilnotbesubject toapipifthethresholdhasbeenmetontwoofthethreemeasures. Self-SupportIndex-TheMinnesotaFamilyInvestmentProgram/DiversionaryWorkProgram Self-SupportIndexmeasuredoesnotexclude countieswithsmaldenominators.anycountywithperformancebelowtheirrangeofexpectedperformanceisexpectedtocompleteapip. AdditionalInformation SupplementalandbackgroundinformationaboutthePerformanceManagementSystem canbefoundoncountylink: www.dhs.state.mn.us/hspm. ReportDate-August2017 Page2
AbouttheRacialandEthnicGroups PerformanceData PerformanceDatabyRacialandEthnicGroups Thisreportprovidesperformancedataforcountiesbyracialandethnicgroupswheretherewere30ormorepeopleofagroupincludedinthe denominator.theraceandethnicityisthatofthecaseapplicant;otherhouseholdmembersmayhaveadiferentraceand/orethnicitythatisnot reportedhere. ChildSafetyandPermanency ChildSafetyandPermanencymeasuresreportHispanicorLatinoethnicityseparatelyfrom race.peoplearecountedoncebyhispanicethnicityand againwiththeirreportedracesogroupsaddedtogethermayexceedthetotalnumberofcases. Self-SupportIndex ThisreportdoesnotcontainperformancedataforcountiesbyracialandethnicgroupfortheS-SI. Purpose Theracialandethnicgroupdataisincludedinthisreportforinformationalandplanningpurposesonly.Itdoesnotgiveacompletepictureofcounty performance,thecommunitiesbeingserved,norsystemicinequities.asthehumanservicesperformancemanagementreportsevolve,weintendto addadditionaldemographicdatatohelpcountiesbeterunderstandtheirperformanceandimproveoutcomesforalminnesotans.theperformance Managementsystem isnotcurentlyusingthisdatatoassessacounty sneedforpips. NoDataAvailable Countieswithlownumbers(fewerthan30)foralbutoneracialorethnicgroupdonothaveagraphofperformancebyracialandethnicgroup availableinthisreport. ReportDate-August2017 Page3
New Measures ChildSafetyandPermanency New Measuresin2017 TheHumanServicesPerformanceManagementSystem updatedalofitschildsafetyandpermanencymeasurestoalignwithcurentfederaland statemeasures. ImportantNotesAbouttheseChanges: ClosingAlPastPIPsforChildSafetyandPermanencyMeasures-AlexistingPIPsfortheChildSafetyandPermanencymeasureswilbe closed.ifyourcountyperformanceisbelowthethresholdforanewmeasure,youwilbeaskedtocreateanew PIP,evenifyouhadaPIPforthe previousversionofthemeasure. PerformanceTrends-Historicaldatacalculationsincludedinthisreportreflectthenewmeasures;thisdatawilnotmatchthedatainprevious reports. ChildRepeatMaltreatment Permanency(Reunification) RelativePlacement Curent System Measures Ofalchildrenwhowerevictimsofa substantiatedmaltreatmentreportduringa 12-monthreportingperiod,thepercent whowerenotvictimsofanother substantiatedmaltreatmentreportwithin 12monthsoftheirinitialreport. Ofalchildrenwhoenterfostercareina 12-monthperiod,thepercentwhoare dischargedtopermanencywithin12 monthsofenteringfostercare.(includes dischargesfrom fostercaretoreunification withthechild sparentsorprimary caregivers,livingwitharelative,guardian. Ofaldaysthatchildrenspentinfamily fostercaresetingsduringa12-month reportingperiod,thepercentageofdays spentwitharelative. Previous System Measures Percentofchildrenwithamaltreatment determinationwhodonotexperiencea repeatmaltreatmentdeterminationwithin sixmonths. Percentofchildrendischargedfrom out-of-homeplacementtoreunification whowerereunifiedwithin12months. Percentofchildreninfamilyfostercareor pre-adoptivehomesthatwereplacedwith relatives. 90.9% 40.5% 28.3% New Thresholds Thefederalthresholdchangedfrom 94.7% to90.9% duetothechangeintimeframe. ThePerformanceManagementsystem adoptedthefederalthresholdtoremain consistentwiththepastsystem practiceof aligningtothefederalstandard. Thefederalthresholdchangedfrom 75.2% to40.5% duetotheexpansionofcases included.theperformancemanagement system adoptedthefederalthresholdto remainconsistentwiththepastsystem practiceofaligningtothefederalstandard. Usingthesameformuladevelopedforthe previousversionofthismeasure,the thresholdiscalculatedatonestandard deviationbelowthestateaverage.the newthresholdforthismeasureis28.3% ReportDate-August2017 Page4
AbouttheMeasure Outcome:Childrenaresafeandsecure Percentofchildrenwithasubstantiatedmaltreatmentreportwhodonotexperiencea repeatsubstantiatedmaltreatmentreportwithin12months. Whatisthismeasure? Ofalchildrenwhowerevictimsofasubstantiatedmaltreatmentreportduringa12-monthreportingperiod,thepercentwhowerenotvictimsofanother substantiatedmaltreatmentreportwithin12monthsoftheirinitialreport. Whyisthismeasureimportant? Countysocialservicesshouldincreasethelikelihoodthatchildrenaresafefrom abuseandneglect.whenamaltreatmentdeterminationismade,thereisa heightenedresponsibilityofthecountytomitigatethethreatoffutureharm tochildren.arepeatmaltreatmentdeterminationindicatesthattheriskforthe childhasnotbeenfulymitigated. Whatafectsperformanceonthismeasure? Servicefactorsthatinfluencethismeasurearetheavailabilityoftheservicearaywithinthecommunity;fundingsourcesforservices;supportforthe agencyserviceplanbypublicpartners,partnershipswithschools,lawenforcement,courtsandcountyatorneys;thecultureoftheagency;andclear supportandguidancefrom thedepartmentofhumanservices(dhs). Staffactorsthatinfluencethismeasurearethematurity,experience,andtrainingofstaf;theavailabilityofexperiencedsupervisorswithsuficient time/workloadstomentorstaf;adequatestafingcapacity;turnover;andsuficientculturalcompetencyfordiversepopulations. Participantfactorsthatimpactthismeasurearepoverty;chemicaluse;economicstability;culturalperceptionofminimalyadequateparentingas comparedtoidealparenting;andtheavailabilityofsafetynetsupportfortheparentsfrom family,friends,andthecommunity. Environmentalorexternalfactorsthatimpactthismeasurearecommunityunderstandingofculturaldiferencesinchildrearing,thediversityofnew immigrantpopulations,existingculturalbiases,andtheavailabilityoftransportationandavailablehousing. ReportDate-August2017 Page5 DataSource:SSIS
AitkinCountyPerformance Outcome:Childrenaresafeandsecure. Percentofchildrenwithasubstantiatedmaltreatmentreportwhodonotexperiencea repeatsubstantiatedmaltreatmentreportwithin12months. CountyPerformancebyYear 2013 2014 2015 2016 CountyPerformance 94.1% 95.8% 10 91.7% Denominator 17 24 23 24 AitkinPIPDecision NoPIPRequired Performanceisequaltoorabovethe thresholdof90.9%. 100% 95% County/Region/StatePerformanceTrends CurentRegionalPerformance 10 Aitkin 91.7%,n=24 97.4% Carlton 97.0%,n=33 95.8% Cook 10,n=6 95.4% 94.6% 95.2% Itasca 10,n=34 94.1% 93.6% 94.3% Koochiching 10,n=2 92.0% Lake 10,n=3 91.7% St.Louis 94.7%,n=340 2013 2014 2015 2016 CountyPerformance RegionalPerformance StatePerformance 0% 20% 40% 60% 80% 100% CountyPerformancebyRacialandEthnicGroup NoDataAvailable Countieswithlownumbers(fewerthan30)foralbutoneracialorethnicgroupdonot haveagraphofperformancebyracialandethnicgroupavailableinthisreport. Additionalinformationmaybeavailableuponrequest,pleasecontact DHS.HSPM@state.mn.usforadditionalinformation. *Thedotedlineoneachgraphindicatesthemeasurethresholdof90.9%. ReportDate-August2017 Page6 DataSource:SSIS
AbouttheMeasure Outcome:Childrenhavestabilityintheirlivingsituation Percentofchildrendischargedfrom out-of-homeplacement topermanencyinlessthan12months. Whatisthismeasure? Ofalchildrenwhoenterfostercareina12-monthperiod,thepercentwhoaredischargedtopermanencywithin12monthsofenteringfostercare. (Includesdischargesfrom fostercaretoreunificationwiththechild sparentsorprimarycaregivers,livingwitharelative,guardianship,oradoption.) Whyisthismeasureimportant? Forchildrenremovedfrom theirbirthfamily,thetimelyestablishmentofpermanencyisanimportantindicatorofcountyefortstoensurechildren havepermanentfamilies. Whatafectsperformanceonthismeasure? Servicefactorsthatinfluencethismeasurearetheavailabilityoftheservicearaywithinthecommunity;fundingsourcesforservices;supportfor theagencyserviceplanbypublicpartners,partnershipswithschools,lawenforcement,courts,andcountyatorneys;thecultureoftheagency; clearsupportandguidancefrom DHS;andthewilingnessofcourtsandcountyatorneystoengageinplanningforfamiliesratherthanwaiting forperfection. Staffactorsthatinfluencethismeasurearethematurity,experience,andtrainingofstaf;theavailabilityofexperiencedsupervisorswith suficienttime/workloadstomentorstaf;adequatestafingcapacity;turnover;andsuficientculturalcompetencyfordiversepopulations. Participantfactorsthatinfluencethismeasureareafamilyhistoryofmaltreatment;poverty;chemicaluse;economicstability;culturalperceptions ofminimalyadequateparentingascomparedtoidealparenting;safetynetsupportfortheparentsfrom family,friends,andthecommunity;the availabilityofafordablehousingoptions;andaccessibletransportation. Environmentalorexternalfactorsthatinfluencethismeasureareeconomicconditionsthatsupportlowincomefamilies, blameandpunish societalatitudetowardparentswhohavefailed,andtheeconomy. ReportDate-August2017 Page7 DataSource:SSIS
AitkinCountyPerformance CountyRegionFINAL Aitkin Outcome:Childrenhavestabilityintheirlivingsituation Percentofchildrendischargedfrom out-of-homeplacement topermanencyinlessthan12months. CountyPerformancebyYear 2013 2014 2015 2016 CountyPerformance 76.0% 8 5 54.5% Denominator 25 30 28 44 AitkinPIPDecision NoPIPRequired Performanceisequaltoorabovethe thresholdof40.5%. 100% 80% 60% 40% County/Region/StatePerformanceTrends CurentRegionalPerformance Aitkin 55%,n=44 8 Carlton 56%,n=72 76.0% Cook 55%,n=11 65.5% 62.1% Itasca 61%,n=181 63.4% 56.7% 61.3% Koochiching 67%,n=24 54.5% 5 48.5% Lake 38%,n=8 St.Louis 41%,n=472 2013 2014 2015 2016 CountyPerformance RegionalPerformance StatePerformance 0% 10% 20% 30% 40% 50% 60% CountyPerformancebyRacialandEthnicGroup NoDataAvailable Countieswithlownumbers(fewerthan30)foralbutoneracialorethnicgroupdonot haveagraphofperformancebyracialandethnicgroupavailableinthisreport. Additionalinformationmaybeavailableuponrequest,pleasecontact DHS.HSPM@state.mn.usforadditionalinformation. *Thedotedlineoneachgraphindicatesthemeasurethresholdof40.5%. ReportDate-August2017 Page8 DataSource:SSIS
AbouttheMeasure Outcome:Childrenhavetheopportunity todeveloptotheirfulestpotential Percentofdayschildreninfamilyfostercarespentwitharelative. Whatisthismeasure? Ofaldaysthatchildrenspentinfamilyfostercaresetingsduringa12-monthreportingperiod,thepercentageofdaysspentwitharelative. Whyisthismeasureimportant? Relationshipswithrelativesareasourceofcontinuityforchildrenwhoseliveshavebeendisruptedbyabuseorneglect.Anindicatorofsocialservice emphasisonestablishingandsupportingimportantrelationshipsinchildren slivesisthroughplacementwithrelatives. Whatafectsperformanceonthismeasure? Servicefactorsthatinfluencethismeasurearetheculturalappreciationoftheimportanceofrelativesascomparedtoprofessionalparenting; systemstohelpidentifyandfindfamilymembers;economicsupportforrelativecaretakers;accommodationsinlicensingstandardsforrelatives; thecultureoftheagency;clearsupportandguidancefrom DHS;andtheconflictbetweenrelativeplacementandthestabilityofremaininginthe sameneighborhoodandschool. Staffactorsthatinfluencethismeasurearethematurity,experience,andtrainingofstaf;theavailabilityofexperiencedsupervisorswith suficienttime/workloadstomentorstaf;adequatestafingcapacity;turnover;andtheabilityofstaftoengagerelativesinthegovernment process. Participantfactorsthatinfluencethismeasureareafamilyhistoryofmaltreatment;disqualifyingfactors;hostilefamilyrelationships;distrustof thesystem;poverty;chemicaluse;economicstability;andtheavailabilityofsafetynetsupportfortheparentsfrom family,friends,andthe community. Environmentalorexternalfactorsthatinfluencethismeasurearetimelinessoflocatingrelatives;culturalnormsthatblameparents;community understandingofculturaldiferencesinchildrearing;thediversityofnewimmigrantpopulations;existingculturalbiases;andtheavailabilityof transportationandavailablehousing. ReportDate-August2017 Page9 DataSource:SSIS
AitkinCountyPerformance Outcome:Childrenhavetheopportunity todeveloptotheirfulestpotential. CountyPerformance Percentofdayschildreninfamilyfostercarespentwitharelative. CountyPerformancebyYear 2013 2014 2015 2016 26.1% 36.4% 63.3% 78.5% NumberofCases Denominator 5,478 37 4,165 32 7,121 50 10,357 50 AitkinPIPDecision NoPIPRequired Performanceisequaltoorabovethe thresholdof28.3%. 100% 80% 60% 40% 10 5 County/Region/StatePerformanceTrends 63.3% 78.5% 53.3% Itasca 49%,n=33,972 46.9% 54.0% 4 Koochiching 54%,n=9,341 36.8% 46.1% 35.0% Lake 46%,n=5,906 36.4% 26.1% St.Louis 53%,n=217,401 2013 2014 2015 2016 CountyPerformance RegionalPerformance StatePerformance 0% 10% 20% 30% 40% 50% 60% 70% 80% n=87 Aitkin Carlton Cook NoDataAvailable 79%,n=10,357 62%,n=20,026 62%,n=1,883 Countieswithlownumbers(fewerthan30)foralbutoneracialorethnicgroupdonot haveagraphofperformancebyracialandethnicgroupavailableinthisreport. Additionalinformationmaybeavailableuponrequest,pleasecontact DHS.HSPM@state.mn.usforadditionalinformation. CurentRegionalPerformance AmericanIndian Asian Black Hispanic Multiple White Unknown n=745 79.3% n=1,470 10 n=2,810 88.5% CountyPerformancebyRacialandEthnicGroup n=364 n=175 n=556 10 n=1,460 10 n=87 n=158 2013 2014 2015 2016 2013 2014 2015 2016 2013 2014 2015 2016 2013 2014 2015 2016 2013 2014 2015 2016 2013 2014 2015 2016 2013 2014 2015 2016 n=144 n=260 10 n=727 11.0% n=467 17.6% n=1,100 37.4% n=1,119 32.7% n=4,300 31.3% n=2,778 30.3% n=3,995 51.9% n=4,968 76.9% *Thedotedlineoneachgraphindicatesthemeasurethresholdof28.3%. ReportDate-August2017 Page10 DataSource:SSIS NumberofCases
AbouttheMeasure Outcome:Peopleareeconomicalysecure. MinnesotaFamilyInvestmentProgram/DiversionaryWorkProgram Self-supportIndex. Whatisthismeasure? TheMFIP/DWPSelf-SupportIndex(S-SI)isthepercentofadultseligibleforMFIPorDWPthatareofcashassistanceorareonandworkingat least30hoursperweekthreeyearsafterabaselinequarter.therangeofexpectedperformance(rep)isatargetrangeindividualtoeachcounty thatcontrolsforvariablesbeyondthecontrolofthecounty,includingcaseloadcharacteristicsandeconomicvariables. Whyisthismeasureimportant? Providingsupportthatalowsfamiliestheopportunitytoatainandmaintainemploymentisanessentialroleofcountygovernment.Counties contributetoandsupportemploymentthroughprovidingemploymentservicesandcoordinatingotherresourcessuchashousing,childcare,and healthcarethatsupportaperson sabilitytogetandkeepajob. Whatafectsperformanceonthismeasure? Servicefactorsincludethequalityoftheemploymentplan,communicationbetweencountyfinancialworkersandemploymentserviceagencies, lackofinterfacebetweenthedhsanddepartmentofemploymentandeconomicdevelopment s(deed)administrativedatabases,availability andconvenienceofworksupportssuchaschildcareassistanceandtransportation;workactivityrequirementsofthefederalworkparticipation Rate(WPR)performancemeasure;recruitmentofemployersandrelationshipswithemployers;andcomplexityofprogram rulesforboththe participantandthestaf. Staffactorsincludestafeducation,training,andexperience;caseloadsize,understandingofprogram policies;turnover;andtimeneededfor program documentation. Participantfactorsincludethenumberandageofchildreninthehousehold;thecaregiver sphysical,mental,andchemicalhealth;disability status;housingmobilityandhomelessness;thenumberofadultsinthehousehold;immigrationstatus;incarcerationofanabsentparent; motivation;educationandskillevels;accesstotransportation;beliefsaboutchildcareandwork;culturalbackground,preferences,andbeliefs; andenglish-language proficiency. Environmentalorexternalfactorsincludetheeconomicenvironment,includingunemploymentrateandchildpovertylevel;populationdensity; numberandtypeofemployersinaregion;prevailingwages;availabilityofafordablechildcare;andatitudesofemployers regardinghiring peoplereceivingcashassistance. ReportDate-August2017 Page11 AnnualizedSelf-SupportIndex April2016-March2017
AitkinCountyPerformance Outcome:Peopleareeconomicalysecure. MinnesotaFamilyInvestmentProgram/DiversionaryWorkProgram Self-supportIndex. 100% 86.4% CountyPerformanceTrends 83.5% 88.8% 81.4% AitkinPIPDecision NoPIPRequired Performanceiswithintherangeof expectedperformancefor2016 2017. 50% Aitkin2016-17County Performance 2016 2017 81.4% 0% 2013 2014 2014 2015 2015 2016 2016 2017 2016 2017RangeofExpectedPerf. 70.8% 2016 2017RangeofExpectedPerf.82.0% RegionalPerformance County PIPDecesion 2016/2017 Rangeof Expected Performance 2013 2014 2014 2015 2015 2016 2016 2017 2016 2017Range ofexpected Performance LowerBound 2016 2017Range ofexpected Performance UpperBound Aitkin PIPnotrequired Within 86.4% 83.5% 88.8% 81.4% 70.8% 82.0% Carlton PIPnotrequired Within 80.4% 76.6% 79.9% 80.1% 73.8% 86.9% Cook PIPnotrequired Above 82.2% 76.4% 77.8% 81.3% 61.6% 79.6% Itasca PIPnotrequired Within 72.1% 71.8% 74.6% 72.6% 68.1% 78.2% Koochiching PIPnotrequired Within 76.3% 75.7% 76.1% 72.8% 68.7% 78.1% Lake PIPnotrequired Within 78.5% 84.2% 93.4% 82.6% 64.5% 85.1% St.Louis PIPrequired Below 67.0% 67.8% 65.6% 63.4% 63.9% 68.6% ReportDate-August2017 Page12 AnnualizedSelf-SupportIndex April2016-March2017