Finan('J~lreDo~i~Le_gt_t~.Thentityisapublicorporation,legalyseparateandfiscalyindependent.As

Transkript

1 NorthSabineFireProtectionDistrict NotestotheFinancialStatements Zwole.Louisiana December NOTE1-SUMARYOFSIGNIFICANTACOUNTINGPOLICIES A._Or.qanizafion.TheNorthSabineFireProte~ondistrictwasincorporatedforthepurposeofprovidingfireprotection te,theresidentsofwards5-10inthenorthernsectorofsabineparish.thedistdctprovidesfundingfroma10mil taxtovariousfirestationswithinwards5-10.during196,therewerenoemployes,andtheonlycompensation BFinancialrepo~_Dg.Thefinancialrepo~ngpoliciesoftheNorthSabineFireProtecfionDistdctconformtogeneraly paidwasaperdiemtoboardmembersformetingsatended. aceptedacountingpoliciesasaplicabletogovernment.suchpoliciesalsoconformtotherequirementsof _Guideandtheindustryauditguide LouisianaRevisedStatutes24:517andtheguidelinesetforthintheLouisianaMunicipalAuditandAcoun~n_g Finan('J~lreDo~i~Le_gt_t~.Thentityisapublicorporation,legalyseparateandfiscalyindependent.As Thefolowingisasumaryofsignificantacountingpolicies requiredbygenersltyaceptedacountingprinciples,thesefinancialstatementspresenthefinancial posiljonandresultsofoperationsofnorthsabinefireprotectiondistrictaprimarygovernment.thereare nocomponentunitstobeincludedherewith,buthisreportdoesincludealfunds,acountgroups,and 2 programswhicharecontroledbythentity'sgoverningbody. separatesetofself-balancingacountswhicharecomprisedofeachfund'sasets,liabijfes,fundequity, Fundacountin.q.Theacountsofthentityareorganizedonthebasisofundsoracountgroups,each ofwhichisconsideredtobeaseparateacountingunit.theoperationsofeachfundarereportedasa revenues,andexpendituresorexpenses,asapropriate.resourcesarealocatedtoandforindividualfunds baseduponthepurposesforwhichtheyaretobespentandthemeansbywhichspendingactivitiesare controled.thevariousfundsaregrouped,inthefinancialstatementsinthisreport,intonegenericfund type(governmental)andthefolowingbroadfundcategories: GovernmentalFundTypes _S~_ecial.rewLnuefund-Thespecialrevenuefundsereusedtoacountforspecificrevenuesources (otherthanmajorcapitalprojects)thatarelegalyrestrictedtoexpendituresforspecifiedpurposes. Debtservicefund-Thedebtservicefundisusedtoacountfortheacumulationofresourcesfor Specialrepo~ngt~eatmentisalsoapliedingow~mentalfundswhenprepaiditemsarepresentoindicate andthepaymentof,generalong-termpncipal,interest,andrelatedcosts. thatheydonotrepresent"availablespendableresources",eventhoughtheyareacomponentofnetcurent aesets.suchamountsareofsetbyfundbajacereserveacounts. long-termliabilitiesasociatedwithafundaredeterminedbyitsmeasurementfocus.algovernmentalfund typesareacounledforonaspending"financialflow"measurementfocus.thismeansthatonlycurent Theacountingandreportingtreatmentapliedtofixedasetsand asetsandcurentliabilitiesaregeneralyincludedontheirbalanceshets.theireportedfundbalance (netcurentasets)isconsideredameasureof"availablespendableresources".governmentalfund operatingstatementspresentincreases(revenuesandotherfinancingsources)andecreases (expendituresandotherfinancinguses)inetcurentasets.acordingly,theyaresaidtopresenta sumaryofsourcesandusesof"availablespendingresources"duringaperiod. FixedasetsusedingovernmentalfundtypeoperationsareacountedforintheGeneralFixedAsets AcountGroup.Nodeprec~alJonhasbenprovidedonsuchasets.Alfixedasetsarevaluedathistorical costorestimatedhistoricalcostifactualhistoricalcostisnotavailable.donatedasetsarevaluedatheir estimatedfairvalueonthedatedonated.thentitydoescapitalizeany"infrastructure"asets(strets, curbs,sidewalks,drainagesystem,andsimilarasetsthatareimovable)whicharepaidforbythentity.

2 PAGE ndependentauditors'report CombinedBalanceShet-AlFundTypesandAcountGioups CombinedStatementofRevenues,Expenditures,andChangesinFundBalances-AlGovementa CombinedStatementofRevenues,Expenditures,andChangesinFundBalances-BudgetandActual- FundTypes NotestotheFinancialStatements AlGovernmentalFundTypes ScheduleofCompensationPaidtoBoardMembers ndependentauditors'reportoncompliancebasedonanauditoffinancialstatementsperformed Non-FinancialSection 14 ndependentauditors'reportontheinternalcontrolstructurebasedonanauditofgeneralpurpose inacordancewithgovernmentauditinostandards FinancialStatementsPerformedinAcordancewithGovernmentAuditinaStandards 15 16

3 Amaterialweaknesisareportableconditioninwhichthedesignoroperationofoneormoreofthespecificinternal controlstructurelementsdoesnotreducetoarelativelylowleveltheriskthaterorsandiregularitiesinamountsthat wouldbematerialinrelaljontothegeneralpurposefinancialstatementsbeingauditedmayocurandnotbedetected withinatimelyperiodbyemployesinthenormalcourseofperformingtheirasignedfunctions. Ourconsiderationoftheinternalcontrolstructurewouldnotnecesarilydisclosealmatersintheinternalcor~trol structurethatmightbereportableconditionsand,acordingly,wouldnotnecesarilydisclosealreportableconditions thatarealsoconsideredtobematerialweaknesesasdefinedabove.however,webelievenoneofthereportable conditionsdescribedabovearematedalweakneses. Thisrerx)rtisintendedfortheinformationoftheBoardofComisionersandmanagement.However,thisreportisa materofpublicrec.ordanditsdistdbutjonisnotlimited. May19,197 VanRhenen&Miler,Ltd'. Ce~fiedPublicAcountants 17

4 C.MarkVanRhenen,CPA 309IE.RaceAvenue~Searcy,Arkansas72143~(501) ~Fax SteavenZ,MilerJr,CPA I.,ScotRose.CPA GeneralPurposeFinancialStatementsPerformedinAr.r.nrd~nr.ewithGovernmentAutlifinfit~nt:Irl,: ndenendenlauditors'renrtntheinternal~ntrnl.c;trunturera~ndn~naldfn Boardo Comisioners NorthSabineFireProtectionDistrict P.O.Box81 Zwole.L.A71486 WehaveauditedthegeneralpurposefinancialstatementsofNorthSabineFireProtectionDistrictasofandfortheyear endeddecember3'i,196,andhaveisuedoureporthereondatedmay19,197. Weconductedourauditinacordancewithgeneralyaceptedauditingstandardsand isuedbythecomptrolergeneraloftheunitedstates.thosestandardsrequirethatweplanandperformtheaudit tobtainreasonableasuranceaboutwhetherthegeneralpurposefinancialstatementsarefreofmaterial mistatement. ThemanagementofNorthSabineFireProtectionDistrictisresponsibleforestablishingandmaintaininganinternal controlstructure.infulfilingthisresponsibility,estimatesandjudgmentsbymanagementarerequiredtoasesthe expectedbenefitsandrelatedcostsofinternalcontrolstructurepoliciesandprocedures.theobjectivesofaninternal controlstructurearetoprovidemanagementwithreasonable,butnotabsolute,asurancethatasetsaresafeguarded againstlosfromunauthorizeduseordisposition,andthatransactionsarexecutedinacordancewithmanagement's authodzafionandrecordedproperlytopermithepreparationofgeneralpurposefinancialstatementsinacordance withgeneralyaceptedacountingprinciples.becauseofinherentlimitationsinanyinternalcontrolstructure,erors oriregularitiesmayneverthelesocurandnotbedetected.also,projectionofanyevaluationofthestructuretofuture periodsisubjectotheriskthatproceduresmaybecomeinadequatebecauseofchangesinconditionsorthatie efectivenesofthedesignandoperationofpoliciesandproceduresmaydeteriorate. InplaningandperformingourauditofthegeneralpurposefinancialstatementsofNorthSabineFireProtectionDistrict fortheyearendeddecember31,196,weobtainedanunderstandingoftheinternalcontrolstructure.withrespect totheinternalcontrolstructure,weobtainedanunderstandingofthedesignofrelevantpoliciesandproceduresand whethertheyhavebenplacedinoperation,andweasesedcontrolriskinordertodetermineouraudrdngprocedures forthepurposeofexpresingouropiniononthegeneralpurposefinancialstatementsandnotoprovideanopinionon theinternalcontrolstructure.acordingly,wedonotexpresuchanopinion. WenotedcertainmatersinvoMngtheinternalcontrolstructureanditsoperationthatweconsidertobereportable conditionsunderstandardsestablishedbytheamedcaninstituteofcertifiedpublicacountants.reportableconditions involvematerscomingtouratentionrelatingtosignificantdeficienciesinthedesignoroperationoftheinternalcontrol structurethat,inourjudgment,couldadverselyafecthentity'sabilitytorecord,proces,sumarize,andreport financialdataconsistentwiththeasertionsofmanagementinthegeneralpurposefinancialstatements. Ourstudyofthentityinternalcontrolstructuredisclosedareportableconditionininternalcontrolsrelatingto segregationofdudes.duetoitslimitedsize.thentitydoesnothavethepersoneltoadequatelyseparatetheinternal acoudngcontroldudes.thesegregaljonofdutiesisadecisionthatmustbemadebymanagementonacost-benefit basis.managementmustdetermineifthecostsofimplementinganadequateinternalcontrolsystemwiloutweighthe benefitsderivedfromsuchasystem.thisreportableconditionisinherentinalsmalentities,andshouldnotbe construedasafailureinpropermanagement.weconcurwithmanagement'sopinionthathecostsincuredto impleme~ntanadequateinternalcontrolsystemwouldexcedthebenefdsderivedfromsuchasystem.consequently, thishouldnotbeconsideredacontroledauditfinding. Members,AmericanInstiluteofCertifiedPublicAcountants 16

5 Members,Americ~anInstituteofCertifiedPublicAcountants 15 A17 O C.MarkVanRhenen,EPA SteavenE.MilerJr.("PA 1309li.RaceAvenue~Searcy,Arkansas72143~(501) ~Fax t.scotrose.i~pa BoardofComisioners NorthSabineFireProtectionDistrict P.O.Box81 Zwole.L.A71486 WehaveauditedthegeneralpurposefinancialstatementsofNorthSabineFireProtectionDistrictasofandfortheyear endeddecember31,196,andhaveisuedoureporthereondatedmay19,197. Weconductedourauditinacordancewithgeneralyaceptedauditingstandardsand isuedbythecomptrolergeneraloftheunitedstates.thosestandardsrequirethatweplanandperformtheaudit tobtainreasonableasuranceaboutwhetherthegeneralpurposefinancialstatementsarefreofmatelial mistatement. Compliancewithlaws,regulaUons,contracts,andgrantsaplicabletoNorthSabineFireProtectionDistrictisthe responsibilityofthentjty'smanagement.aspartofobtainingreasonableasuranceaboutwhetherthegeneral purposefinancialstatementsarefreofmaterialmistatement,weperformedtestsofthentjty'scompliancewith certainprovisionsoflaws,regulations,contracts,andgrants.however,theobjecljveofourauditofthegeneralpurpose financialstatementsvtasnotoprovideanopiniononoveralcompliancewithsuchprovisions.acordingly,wedonot expresuchanopinion. TheresultsofourtestsdisclosednoinstancesofnoncompliancethatarerequiredtobereportedunderGovernment AuditinqStandards. ThisreportisintendedfortheinformationoftheBoardofComisionersandmanagement.However,thisreporlis amaterofpublicrecord,anditsdistributionisnotlimited. May19,197 VanRhenen&Miler,Ltd. CertifiedPublicAcountants ~ ~,~L-~.

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7 13 NorthSabineFireProtectionDistdct ScheduleofCompensationPaidtoBoardMembers Zwole.Louisiana FortheYearEndedDecember GaryRivers,President JimVeuleman,Vice-President LaryA.Cryer,Secretary/Treasurer $ AlbertEzernack,Comisioner JeryMcDonald,Comisioner DougWiliams,Comisioner 30.0 TotalcompensaUonpaidtoboardmembers $

8 NorthSabineFireProtectionDistdct NotestotheFinancialStatements(Continued) Zwole.Louisiana Decembel Category1-Insuredorcolateralizedwithsecuritiesheldbythentityorbyitsagentinthentity'sname. Category2-Colateralizedwithsecuritiesheldbythepledgingfinancialinstitution'strustdepartmentoragentinthe Category3-Uncolateralized. ent~ty'snarne. CashDeposits,categodzedbylevelofrisk,are BankBalances Total NOTE4.-FIXEDA,(;SETS Changesinfixedasetsareasfolows $135, go 3 O.O0 Land,landimprov Building BeginingofPedod Equipment $ 28,927.25$ Total $ ,236.9 Aditions.0$,0O Deletions go $ EndofPenod 28, $148,42.96$ O0O0O0 $76, , ,35.90 TheDistdctsoldbondswithapledgeagainstaxreceiptstobecolectedbytheDistdctandtobeusedbythespecia NOTE5-BONDSPAYABLE revenuefund.thefinalpaymentonthebondswasmadedadng196.particularsofthebondsareasfolows: Originalbondbalance Certificatesof Bondate Duedateofinalinstalment $125,0.0 Indebtednes Interestrate 3/1/96 ThechangesonBondsPayableareasfolows 4.09% 194 Balance,beginingofpedod Principalretirements Balance,endofpedod Bond64,0,0 (64,0.0) 0.0

9 NorthSabineFireProtectionDistdc~ NotestotheFinancialStatements(Continued) Zwole.Louisiana December Long-termliabilitiesexpectedtobefinancedfromgovernmentalfundtypesareacountedforintheGenera Long-TermDebtAceuntGroup.Expend~JresrelatedtosuchdebtarereflectedintheDebtServiceFund Thetwoabove-namedacountgroupsarenot"funds".Theyareconcernedonlywiththemeasurementof 4 financialposition.theyarenotinvolvedwiththemeasurementofresultsofoperations. Basisofacounfing.Algovernmentalfundtypesareacountedforusingthemodifiedacrualbasisof acounting.theirevenuesarerecognizedwhentheybecomemeasurableandavailableasnetcurent asets.alsignificantrevenuesourcesaresusceptibletoacrual. Expendituresingovernmentalfundtypesaregeneralyrecognizedunderthemodifiedacrualbasisof acountingwhentherelatedfundliabilityisincured.exceptionstothisgeneralruleinclude(1) acumulatedunpaidvacationandsickpaywhicharenotacrued,and(2)principalandinterestongeneral long-termdebtwhk:hisrecognizedwhendue. 5 Thentitydoesnotutilizencumbranceacounting ComParaOve.~data.Comparativetotaldatafortheprioryearhavenotbenpresentedintheacompanying 6; financialstatementsincethentitychangedfromatwoyeartoaoneyearepo~ngperiod. Tota!colum_~nsorLcombinedstatemerlt~'.Totalcolumnsonthecombinedstatementsarecaptioned "MemorandumOnly"toindicatethatheyarepresentedonlytofacilitatefinancialanalysis.Datainthese columnsdonotpresentfinancialpositionoresultsofoperations,inconformitywithgeneralyacepted acountingprinciples.neitherisuchdatacomparabletoacomparabletoaconsolidation.interfund C eliminationshavenotbenmadeintheagregationofthisdata. DJncometaxe_s_.TheDistrictisnotsubjectofederalorstateincometaxes,norisitrequiredtofilefederalorstate Etaxreturns. acounts,demandeposits,andothershort-termsecuritieswithmaturitiesofthremonthsorles. ThentitydefinescashtoincludecerlJficetesofdeposit,moneymarketfunds,savings NOTE~-ADVALOREM"T'AXE-S AdvaloremtaxesatachasanenforceablelienonproperlyasofJanuary1ofeachyear.Taxesareleviedanualyby Wards5-10ofSabineParishinOctoberusingtheasesedvaluedeterminedbytheSabineParishtaxasesor,and arebil~ltotaxpayersinnovember.curentasesmentisatenmils.amountshownastaxesreceivableareamounts colect~bythesabineparishsherifsoficepriortodecember31,196,butnotremitedtonorthsabinefireprotection Distdctuntil197. NOTE:~-CASHDEPOSITSWITHFINANCIALINSTITUTIONS Itisthentity'spolicyfordepositstobesecuredbycolateralvaluedatmarketorpar,whicheverislower,lesthe amountofthefederaldepositinsurancecorporationinsurance.thent~y'sdepositsarecategorizedtogivean indicationofthelevelofriskasumedbythentityatdecember31,196.thecategoriesaredescribedasfolows:

10 Z~Ole,Louisiana C~nblnedStateaentofRevenues,Ex~ndltures,andChangesInFundBalances- BudgetandActhal-AI]GovernmentalFund YearEndedDeCember31,196 R~,enues: Specialasesmentaxes InsuranceRebate Interest Miscelaneous Expenditures Curent: Beardperdiem Profesionalfes Training Sundryadministration Utiltle$ Maintenance Insurance Grantstofiredepartments ~apltalexpendltures TotalExpenditures OtherFinancingSources<Us~Js> Operatingtransfersout TotalOtherFlnancln9Sourcq3s<Uses> ExcesofRevenuesandSourcesover <under>expendituresanduses FuBdBalance,beginingofi~riod FUndBalance,endofperiod SpecialReVenueFunds Budget Actual 190,0.0$ 16,0.0 3,0.0.O 19,27.7$ 16, , ,0.0$20,64.46$ 3, ,90.0 5,0.0 1,20.0 2,20.0 3,0.0 35,0.0 82,460.0.O $2,10.0$ 2, , , , , , , ,42.96 variance Favorable <Unfavorable> 9, , , , , , , , ,0.0$217,262.71$83, ,0.0 6, ,0.0)$6,617.36)$ O0$63,235.61)$63, $240, Theacom]~nylngnotesaxeanintegralpertofthefinancialstatements

11 CombinedBalanceShet-AlFundTypesandAcountGroups ZWolJe,I,oulsiana Governmental Decem~r31,196 FundTyp~s Acount GroUps Special P~SETSANDOT}~:RDEBITS Revenue General Asetṣ Fixed MemoTotals 196 Totals Memo 195 Asets: (:ash AcountsRsc~,ivable ~axsreceivable $ 108,34.13 Otherdebits:?repaiditez~ 6,68.0 Fixedasets 18, , Ọ 0$ 108,34.13 ~nountavail,indebtservicefund.o0o0o0 0Ọ0 6, , l%mt.tobep]:~idedforstir~ent ofgeneralongtermde,bt O0O0 76, , , O00 64,0.0.0 TOTALASETSAI~DOTRERDEBITS 76,520.14$1,013,305.57$98, LIABILITIES,EQUIP, Liabilities: Acountspayable: ANDO']~ERCREDITS Fixedliabilities Trade $ 6,682.48$ Totaliabilities.0 so o$ 6,682.48$ 13, $6,682.48$.0O$6,582.48$7, ,0.0 EquityandOtherCredits: Investmentingeneralfixedasets$ Fundbalances: Reservedforprc,palds 13, $ Unreserved,undesignated 25, ,520.14$76,520.14$618, O0O 13, , , TotalEquityandOtherCredits$240,I02.95$76,520.14$1,06,623.09$921, , TC~.LIAB.,EQUITYANDOTHERCREDITS$246,785.43$76,520.14$1,013,305.57$98, Theacompanyingnotesareanint~zalpertofthefinancialstatements

12

13 Members,AmericanInstituteofCertifiedPublicAcountants 4 C.MarkVanRhenen,CPA Steaven[.MilerJr.,CPA 1309E.RaceAvenue~Searcy,Arkansas72143~(501)268~356~Fax L.ScotRose,CPA BoardofComisioners NorthSabineFireProtectionDistrict P.O.Box81 Zwole.ILA71486 Wehaw,~auditedtheacompanyingeneralpurposefinancialstatementsofNorthSabineFireProtectionDistrictas ofdecember31,196,andfortheyearthenended,aslistedinthetableofcontents.thesegeneralpurposefinancial statementsandthesuplementalfinancialinformationreferedtobelowaretheresponsibilityofthen~y's management.ouresponsibilityistoexpresanopiniononthesegeneralpurposefinancialstatementsbasedonour audit. WeconductedourauditinacordancewithgeneralyaceptedauditingstandardsandGovernmePtAuditinaStandat(Z~ isuedbythecomptroleroftheunitedstates.thosestandardsrequirethatweplanandperformtheauditobtain reasonableasuranceaboutwhetherthegeneralpurposefinancialstatementsarefreofmatedalmistatement.an auditincludesexamining,onatestbasis,evidencesuportingtheamountsandisclosuresinthegeneralpurpose financialstatements.anauditalsoincludesasesingtheacountingprinciplesusedandsignificantestimatesmade bymanagement,aswelasevaluatingtheoveralgeneralpurposefinancialstatementpresentation.webelievethat ourauditprovidesareasonablebasisforouropinion. Inouropinion,thegeneralpurposefinancialstatementsreferedtoabovepresentfairly,inalmaterialrespects,the financialpositionofnorthsabinefireprotectiondistdctasofdecember31,196,andtheresultsofitsoperationsfor theyearthenendedinconformitywithgeneralyaceptedacountingprinciples. considerationofnorthsabinefireprotectiondistrict'sinternalcontro itscompliancewithlawsandregulations. nacordancewithgovernmentauditinastandards.wehavealso isuedareportdatedmay19,197onour structureandareportdatedmay19,197on Ourauclitwasmadeforthepurposeoforminganopiniononthegeneralpurposefinancialstatements."[he acompanyingfinancialinformationlistedasuplementalfinancialinformationinthetableofcontentsispresented forpurposesofaditionalanalysisandisnotarequiredpartofthefinancialstatementsofnorthsabinefireprotecbon District.Suchinformationhasbensubjectedtotheauditingproceduresapliedintheauditofthegeneralpurpose financialstatementsand,inouropinion,isfairlypresentedinalmaterialrespectsinrelationtothefinancialstatements takenasawhole. May19,197 VanRhenen&Miler,Ltd. CertifiedPublicAcountants

14 CombinedStarkestefRevenues,Expenditures,andChangesinFundBalances- Zwole,Louisiana AlGOvernmentalFundTypes YearEndedDecemb.r31,195 Govern~ntalFundType. special Revenues: Revenue DebtService Specialasesmentaxes InsuranceRebate Interest $213, TotalRevenues Miscelaneous 16, , $20,64.46$.0$20,84.46$239, ,750.0 Expenditures Curent: Capltaloutlay GrantstoFireDepa/tments DebtservJce: GeneralGovernment 31,259.75$ 37,579.9 Prlnclpel 148,42.96 Tot~lExpenditures Interest O0 64, , ,259.75$ 37, , , , ,0.0 42, , , ,617.36$283,80.07$238, , OtherFinancingSources(Uses Operatingtransfersin Operatingtransfersout $ (6,617.36).DO$ 6,617.36$6,617.36$109,719.3 TotalOtherFinancingSOUrce8(Uses)$(6,617.36)$6,617.36$ ~0(6,617.36)(109, O$.0 ~ceseofr~lvenuesandsourcesover FundBalance,beginingofperiod (under}e):pendltures&nduses$(63,235.61)$ 303, O303, ,04.23 FundBalance,endofperlod $240,102.96$ DO$240,102.95$303, $(63,235.61)$1,294.3 Theacompanyingnotesareanintegralpairoftheflnanclalstatements

15 FINANCLALSECTION

16 NorthSabineFireProtectionDistrict OFICIAl, Zwolte,Louisiana FILECOPT ~gop,y~,~dp~,i.~ FinancialStatementsandSuplementalFinancialInforma~on ReportsofCertifiedPublicAcountants YearEndedDecember31,196 onfinancialandcomplianceexamination with Cert~,edPublicAcountants VanRhenen&Miler,Ltd. Searcy,Arkansas EastRaceAvenue