Transaction Services. Basware Experience User Forum Collaborate. Innovate. Succeed.

Transkript

1 Transaction Services 3B Optimering af processer for afsendelse og modtagelse af fakturaer Karina Carlsen & Camilla Holbøll Basware Experience User Forum Collaborate. Innovate. Succeed. Australia Denmark Finland France Germany Netherlands Norway Sweden United Kingdom USA

2 Agenda Siden sidst Modtagelse Hvad er en e-faktura? Besparelsespotentiale Hvordan? Let og hurtigt Afsendelse Kundeaktivering

3 Siden sidst Nyhedsbreve med info Sproom dialog og samarbejde Nemhandel registreringer UTS Tilbud om IP monitor

4 Fakturadata Hvad er en e-faktura? Struktureret Data Fakturadata EDI faktura Alle fakturadata i struktureret form Kræver ekstra konverterings indsats for at konvertere alle fakturadata Fakturadata PDF faktura Fakturadata E-faktura Muliggør automatisering i modtagers system Kun nødvendige faktura data for automatisering er nødvendigt i struktureret form Ustruktureret Data Fakturabillede Vedhæftet fakturaen Fakturabillede Anvendt i faktura workflow Anvendt ifb arkivering Kan indeholde digital signatur (juridisk udstedt fakturaer) Muliggør ikke automatisering Vedhæftet fakturaen Faktura relateret dokumenter f.eks. Timesedler, transportdokumenter osv Fakturabillede Anvendt i faktura workflow, kan indeholde data Anvendt til arkivering Kan blive digitalt signeret (juridisk udstedt faktura) Vedhæftet fakturaen * Faktura relaterede dokumenter f.eks. Timesedler, transport-dokumenter osv 4

5 Key benefits of e-invoices 10% increase in e-invoicing reduces DSO by 3 days. E-invoicing cuts invoice processing time by 5-30 days E-invoicing enables discounts on 50% of invoices processed E-invoicing reduces spend by % E-invoicing cuts down collection costs by 10% Benefits for sending e-invoices Get paid faster Keep customers happy Cut admin costs by 40-60% Reduce carbon footprint Benefits for receiving e-invoices Enable automated invoice processing Get rid of manual processes Cut admin costs by 90% Benefit from early pay discounts Sources for quotes: Paystream Advisors (With Basware), Accenture, Forrester and

6 Hvor mange e-fakturaer modtager I?

7 Det åbne netværk: sikrer global handel 1.9 Million Potentielle leverandøre r 550,000 Aktive Købere/ Leverandører Mere end i Åbent 53% Netværk 20.8m e-faktura i >50 formater supporteret 130 interoperabi lity partnere Over 1700 globale kunder VAT compliance i > 50 lande $175 mia Årligt forbrug i Basware netværk

8 En e-fakturas liv Leverandør Scanningsbureau Vans partner Vans operatør (Evenex) anden Vans operatør (KMD) Basware BT og dermed Basware kunde.

9 Hvordan opnår I100 % e-faktura?

10 Basware e-invoice steps to 100 % e-invoices Sender Supplier Portal Sender Supplier Portal Sender E-invoices E-invoices Receiver Sender E-invoices Sender Scan & Capture Supplier Activation 100 % Scanned invoices Share of e-invoices With Supplier Activation DECLINING COSTS PER INVOICE 10 0 % Organic e-invoice growth Time

11 Basware CloudScan overview Customer organization Basware services Receive paper invoices from suppliers Scan invoices with CloudScan Send scanned images to capture & validation Receive images to Scan and Capture Service Recognize images (OCR) Capture and validate Create e-invoice Receive e-invoices Basware P2P Any invoice processing system Deliver e-invoices through Basware Transactions Service

12 Receiving invoices as e- invoices For receiving invoices Basware Scan and Capture or CloudScan Service is needed Receiving to Basware box Extracting PDF attachments from Feeding PDF invoice to capture and validation process E-invoice delivery to the customer 12

13 Lethed med Basware Let at komme igang Færdig-pakke for SME s og enterprises for afsendelse og modtagelse af fakturaer service tilpasses som mængder og efterspørgsel stiger 100 % e-faktura fra dag 1 ikke mere papir Let at anvende Alle løsninger er leveret som en service ingen ændringer til eksisterende software eller processer Fuld momsforpligtelse som garanterer smidige daglige rutiner Betal efter forbrug transaktions baseret prissætning gør det muligt at kende sine omkostninger The Open Network verdens største og uafhængige e-faktura operatørnetværk til at sende og modtage e-faktura som indbygget service 13

14 Afsendelse af fakturaer

15 Savings potential Sending e- invoices Total savings 57% Paper Electron ic Print, envelope, send 3,90 0,00 Payment reminders 0,50 0,40 Remittance & cash management 4,50 3,00 Archiving 2,20 0,80 15 Savings per invoice 6,40 11,10 4,70 * * includes 0,5 processing cost by third party service provider Source: Bille

16 Basware e-invoice Value proposition for senders (portal) Receiver (portal) Receiver Sender Invoice data E-invoices Receiver E-invoices Receiver Customer Activation Printing Service Receiver 100 % Paper invoices Share of e-invoices With Customer Activation DECLINING COSTS PER INVOICE 0 % Organic e-invoice growth Time

17 What is Basware e-invoice Virtual Printer? Solution for sending e-invoices to all recipients in the Open Network Print e-invoices from your computer/software Same process for paper and e-invoices No changes to current processes or systems No integration project needed 8000 users - 5 Million transactions yearly Easy to use = Easy to implement + Easy e-invoicing 17

18 How Does Basware e- Invoice Virtual Printer Work? Create invoice Sender Print Invoices are printed from any billing system with Basware Message client software Basware B2B Cloud E-invoice validation Format conversions Compliance Document routing Transaction security Digital signature Receivers E-invoice E-invoice E-invoice E-invoices with line level XML data and invoice image 18

19 19 Printing locations North-America Nordic Printing Printing locations: locations Finland Central-Europe Sweden Norway Denmark Netherlan ds France Other Germany countries per UK request Invoices are printed according to the US sender organization location by printing partners

20 20 Customer activation Onboard your customers through web All customers receiving paper invoices will be contacted Information letter from the invoice sender Info-box printed on every printed invoice to promote e-invoice option Customer-specific website to start activation process Receivers are directed to the site for single-point of enrollment Comprehensive information about e-invoice benefits & receiving options Receivers are requested to inform how they would like to receive invoices in the future The suggested invoicing options are: e-invoice or containing a link to invoice data and image Important to offer e-invoices to all new customers automatically!

21 Pakkeløsning for afsendelse af Basware e-invoice e-invoice e-invoice Virtual Printer e-invoice Basic e-invoice Pro e-invoice Premium Send din faktura via som vedhæftet PDF, vi konverterer dem til e-faktura Print dine fakturaer med virtual printer til Baswares service Send dine fakturaer direkte fra dit faktureringssystem Standard fakturaløsning til at sende 100% e-faktura Skræddersyet fakturaløsning til at sende100 % e- faktura Under 100 fakturaer månedligt Fra fakturaer månedligt E-faktura E-faktura E-faktura E-faktura Basware Transactions Monitor E-faktura Basware Transactions Monitor Portal / notification Basware Transactions Monitor Portal / notification Standard Print service Basware Transactions Monitor Portal / notification Print Service BT Monitor with reporting Kunde Aktivering 21

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